Published date: 27 May 2021

This notice was replaced on 22 March 2023

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 22 March 2023)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Software package and information systems - 48000000

Location of contract

EC2P 2EJ

Value of contract

£610,000

Procurement reference

tender_269475/948650

Published date

27 May 2021

Closing date

2 July 2021

Closing time

11am

Contract start date

1 September 2021

Contract end date

31 August 2025

Contract type

Supply contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The City of London Corporation (the 'City') is looking to tender for the provision of a commercial off the shelf (COTS) Highways Management System software as a service (SaaS).

The City is looking for a solution as a fully managed and hosted service (SaaS) to provide a database of records for the City's highway assets, an asset management system, and to assist in carrying out our statutory and non-statutory functions including the coordination and management of activities and works on the City's maintained highway such as permitting and licensing where:
-A permit is a means of requesting space to carry out work on the highway either as a statutory undertaker or as a highway authority.
-A licence is required for the purpose of (i) carrying out activities on (but not excavation of) the highway (e.g. scaffolding, crane operations, temporary traffic management such as temporary traffic lights); or (ii) excavation of the highway by a person/organisation that is not a utility.

The system must integrate with the existing street lighting management system, the DfT Street Manager system and be usable by our on-street maintenance contractor.

The duration of the contract is 48 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 48 further months on a year by year basis. The maximum length of the contract is therefore 96 months.

More information

Links

Additional text

Please note that this procurement process is being undertaken using the electronic tendering system www.capitalesourcing.com.
Participants should register as a supplier on the portal using the aforementioned URL/link (if not already), then search for the opportunity titled using the Reference number stated below.
The estimated total value of the contract is stated in the Summary Information section of this notice and is for the entire contract duration, including all optional extensions, together with all potential future needs as described within the tender documents.
The procurement is being run as a one stage process under the open procedure and therefore, if your organisation would like to participate in this tender exercise, it can do so by completing and returning the Qualification Envelope and the Invitation To Tender (ITT) questionnaire which can be found on the City's e-procurement portal at: www.capitalesourcing.com with the Reference number: prj_ COL_ 18644 or itt_COL_14390. Organisations must submit their completed Qualification Envelope and Invitation to Tender (ITT) questionnaire together with any supporting documents, via the system by the return deadline in order to participate and registration is free. Qualification Envelopes and Invitation to Tender (ITT) questionnaires cannot be uploaded after the return deadline.

The contracting authority will not be held accountable for any errors made by an organisation in submitting their applicable Qualification Envelopes and Invitation to Tender (ITT) questionnaires.

The contracting authority reserves the right at any time to vary the timescales in this notice, cease the procurement process and not award the agreement or to award only part of the opportunity described in this notice. If the contracting authority takes up any of these rights then it will not be responsible for, or pay the expenses or losses, which may be incurred by any candidate or tenderer as a result. Economic operators are solely responsible for their costs and expenses incurred in connection with the preparation of their tender submissions and all stages throughout the procurement. Under no circumstances will the contracting authority
be liable for costs or expense borne by the economic operators.

The procurement process that will apply to the requirement is specified in the procurement documents accordingly.

About the buyer

Contact name

Loredana Sandu, Category Manager, City Procurement

Address

The Mayor and Commonality and Citizens of the City of London, City of London Corporation, Guildhall, PO Box 270
London
EC2P 2EJ
England

Email

loredana.sandu@cityoflondon.gov.uk