Published date: 4 March 2019
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Inspection of ventilation system - 71315410
Location of contract
Yorkshire and the Humber
Value of contract
£0
Procurement reference
Estates - MB
Published date
4 March 2019
Closing date
25 March 2019
Contract start date
15 April 2019
Contract end date
14 April 2022
Contract type
Service contract
Procedure type
Restricted procedure (above threshold)
A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Part E - Standards & Services Required
Please read this tender document carefully and ensure that for all elements required you provide evidence or a statement to fulfil the requirements.
Grimsby Institute of Further and Higher Education (GIFHE) is multi campus further and higher education business, with a number of sites within North East Lincolnshire, East Lindsey and North Yorkshire which will be covered by this contract.
TEC Partnership are seeking to appoint a suitably qualified and experienced organisation to provide a comprehensive service and maintenance of the general ventilation systems as detailed in the asset list Appendix 6
The successful Tenderer will ensure The Group adheres to its legal responsibilities under the Health and safety at work Etc Act 1974. Subsequently all relevant regulations made under the Act.
Management of Contract
The Planned Preventative Maintenance & Compliance Manager will be the main contact with regards to any coordination of the contract and program.
The successful Contractor must understand the activities conducted at the respective premises and take into consideration those services. Site inductions will be completed by the appropriate member of the Estates team.
Programming of works
Works are best scheduled within the out of term times so as best not to interfere with the integral business running of the organisation.
Programming of works will be discussed during pre-commencement meeting upon successful appointment. Works would likely to start week commencing Monday 15th April 2019 then 6 monthly intervals taking the next service visit to the October week break, from Monday 21st October 2019.
All works are to be completed at the frequency identified in the appendix schedule and must not be aggregated or carried over. If this practice occurs non-payment for the work will be received by the Contractor.
Orders & Payments
Upon appointment an authorised Purchase Order (PO) will be issued to confirm the order. All invoices and any future correspondence relating to this contract must reference the PO number.
A copy invoice must be submitted with the relevant job sheet or at least a reference to the job sheet which may be issued. All invoices and accompanying job sheets should be emailed not sent in paper format.
The original invoice must quote the official PO number and emailed to finance@grimsby.ac.uk
Any works not supported by a signed work ticket/notes will be deemed as not being completed and subsequently non-payment for the work will be received by the Contractor.
Data Capture
The successful contractor will be required to maintain the existing asset referencing system. The required referencing system will be confirmed with the successful contractor upon appointment.
Access to premises
Please refer to contractor's handbook. Confirmation of specific site access will be discussed during pre-commencement meeting upon successful appointment.
About the buyer
Contact name
Wendy Smith
Address
Laceby Road
GRIMSBY
DN345BQ
England
Telephone
01472 311248 ext 248
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Closing: 25 March 2019
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