Published date: 9 September 2025

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 21 March 2025, 12pm

Contract summary

Industry

  • Motion picture and video services - 92100000

  • Motion picture and video tape production and related services - 92110000

Location of contract

W1T 1LN

Value of contract

£1 to £750,000

Procurement reference

IT-190-416-2025/418 - AWARD

Published date

9 September 2025

Closing date

21 March 2025

Closing time

12pm

Contract start date

1 October 2025

Contract end date

30 September 2028

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The BFI requires several Suppliers to deliver Video Digitisation Services under a Framework Agreement.
The British Film Institute is responsible for the accessibility and preservation of a significant share of the UK's film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film and television collections cared for by the BFI National Archive encompass the entire history of cinema, include educational, broadcast, amateur and other creative content held on a wide range of videotape formats.

To help achieve these objectives this framework agreement invites bidders to propose a range of videotape (& audio) digitisation services, along with costs, which can be drawn upon to augment technical capacity within the BFI National Archive's conservation teams. While the BFI maintains considerable expertise and equipment to support and preserve these formats, this Tender seeks a greater range and capacity through commercial provision.

Full details of the draft Specification will be available to the Potential Providers in the draft ITT documentation of this requirement.

The Framework will be awarded for 3 years initially with an option to extend for an additional one year.

Please Note: This requirement will be awarded as a Framework Agreement therefore the BFI does not guarantee any work during the term of the Agreement.

Award information

Awarded date

1 August 2025

Contract start date

1 October 2025

Contract end date

30 September 2028

Total value of contract

£750,000

This contract was awarded to 4 suppliers.

CJP Broadcast Service Solutions Ltd

Address

Unit 7, Oaklands Business Park,, Stoney Hill Industrial Park, Whitchurch, Ross-On-Wye, Herefordshire, United Kingdom, HR9 6BX

Reference

None

dc1 gmbh media & object digitisation

Address

Carl-Bertelsmann-Str. 161 F, Guetersloh, NRW, Germany, 33332

Reference

None

Memnon Archiving Services Ltd

Address

Youngs Industrial Estate , Unit 15 , Leighton Buzzard, Bedfordshire, United Kingdom, LU7 4QB

Reference

None

OvationData Services Ltd.

Address

Unit 10, Crayfields Industrial Park, Orpington, Kent, United Kingdom, BR5 3HP

Reference

None

About the buyer

Contact name

Vicki Akinosho

Address

21 Stephen Street
London
London
W1T 1LN
United Kingdom

Telephone

020 7957 4792

Email

vicki.akinosho@bfi.org.uk