Published date: 5 March 2018

Last edited date: 5 March 2018

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 29 March 2018

Contract summary

Industry

  • Car park management services - 98351000

Location of contract

PO1 2BJ

Value of contract

£0

Procurement reference

P00002877

Published date

5 March 2018

Closing date

29 March 2018

Contract start date

1 November 2018

Contract end date

31 October 2023

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Portsmouth City Council is inviting expressions of interest from suitably qualified and experienced car parking contractors for the management of the multi storey car park at Portsmouth International Port.

The successful operator will provide day to day management of the Port's multi storey car park and disabled car parking spaces to include pre-booking facilities, collection of income, day to day upkeep of the site, provision of a shuttle service between the car park and the terminal building for infirm passengers, valet parking and the security of the site.

The arrangement will be let on the basis of a service concession contract with an attached operating lease agreement. The operator will be required to deliver the service on an open book basis paying the Council a set rental value and, dependent upon the tender offer, a further uplift linked to turnover.

The Council will provide an inventory of equipment to the successful operator. The operator may need to replace equipment over the course of the agreement with ownership passing to the Council at expiry of the agreement. Costs associated with equipment and other capital items together with replacement, will be required as part of the tender submission.

The contract and lease will commence on 1st November 2018 and will run for an initial period of 5 years with an option to extend to a maximum total of 10 years at the option of the Council and in increments to be agreed. Tenderers will have the ability to submit variant bids which include for significant additional services and / or based upon a longer base term where significant investment in equipment can be demonstrated.

Turnover generated via the service has equated to the following over the last 5 years:

2012 / 2013 ?306,200
2013 / 2014 ?275,300
2014 / 2015 ?258,500
2015 / 2016 ?251,300
2016 / 2017 ?208,700

Whilst turnover has dropped it is envisaged that turnover will begin to increase again through the securing of further business from cruise lines. Tendering operators are requested to build their contract financial models on the basis of a ?215,000 average turnover figure. Whilst financial return to the Council is accounted for with the tender evaluation model no set minimum rental value will apply. Tendering operators are able to set a rental level with review trigger points at their option to deliver performance of the service on a financially sustainable basis.

The Council will run the procurement process in line with the following timetable:

o Site Tour & Bidders Briefing - Friday 9th March 2018 11:00
o Closing date for clarification requests - Thursday 15th March 2018 23:59
o Tender return deadline - Thursday 29th March 2018 14:00
o Operator interviews - Thursday 3rd May 2018 to Wednesday 9th May 2018
o Site visits to operator sites - (TBC)
o Start of standstill period - Thursday 28th June 2018
o Award contract - Monday 9t...

More information

Links

Additional text

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Procurement Service

Address

Guildhall Square
Portsmouth
Hampshire
PO1 2BJ
United Kingdom

Telephone

023 9268 8235

Email

procurement@portsmouthcc.gov.uk