Published date: 15 September 2025

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 16 July 2025, 11am

Contract summary

Industry

  • Document management system - 48311100

  • Database software package - 48611000

  • Legal documentation and certification services - 79130000

Location of contract

SS2 6ER

Value of contract

£75,758.81 to £77,000

Procurement reference

DN781173

Published date

15 September 2025

Closing date

16 July 2025

Closing time

11am

Contract start date

1 September 2025

Contract end date

31 August 2028

Contract type

Service contract

Procedure type

Call-off from a framework agreement

A mini-competition or direct purchase from a pre-established framework agreement.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Southend-on-City Council is looking to re-procure the committee management system (also known as decision management system) to ensure there is no service interruption at the end of the current contract term.
The committee management system is currently supplied by Civica UK Limited.

Use of the system is thoroughly embedded within Democratic Services and the wider Council. It's public facing elements sit alongside the Council's website and, to the average user, would appear to be part of the website despite in fact being a standalone system.

Award information

Awarded date

22 August 2025

Contract start date

1 September 2025

Contract end date

31 August 2028

Total value of contract

£75,758.81

This contract was awarded to 1 supplier.

CIVICA UK LIMITED

Address

30 Stamford Street
LONDON
SE1 9LQ
GB

Reference

Companies House number: 01628868

Value of contract

£75,758.81

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

Niki Mistry

Address

Civic Centre
SOUTHEND-ON-SEA
SS26EN
England

Telephone

01702534921

Email

nikimistry@southend.gov.uk

Website

http://www.google.co.uk