Published date: 27 July 2018

This notice was replaced on 19 June 2019

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 19 June 2019)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • School catering services - 55524000

Location of contract

SL1 7HG

Value of contract

£1,135,000

Procurement reference

2018-111249

Published date

27 July 2018

Closing date

31 August 2018

Contract start date

1 January 2019

Contract end date

31 December 2023

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Burnham Grammar School (the Client) is a co-educational grammar school in Burnham, Buckinghamshire. On 1 October 2011, the school became an Academy and on 1 June 2017 the school formed a multi-academy trust with a local primary school and the legal entity became Beeches Learning and Development Trust.
The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 1087 students on roll and 100 teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The Client would wish the successful Supplier to review the current range of services offered and make recommendations accordingly. We would very much like to see evidence of how plastic waste can be reduced and serving times improved.
The contract being tendered is for three years in duration from 1 January 2019 to 31 December 2021 and will operate as a guaranteed performance contract, with the successful Supplier offering the Client a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the Client for the duration of this contract.
The academic year is based on a calendar of 195 days. Nine days are to be used for staff professional development which means that school will be open to receive students for 186 days.
The contract offered covers the scope for the provision of all school catering services, which currently includes morning break, lunch, all hospitality and free issue requirements. Free School Meals and hospitality will be charged based on consumption and at net food cost.
Whilst the Client prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.
The value of the current contract is:
2016/ 17 ('000)
Total £227
The Client expects the successful Supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The Client expects the successful Supplier to evidence, through their bid, how they shall support and complement its values and support the school aims which are that all students will be: Responsible Learners, Prepared for their Future, Happy, Healthy and Safe, Caring Individuals and Active Citizens.
The school is due to undergo a major refurbishment commencing in 2019 and the current kitchen is due to be expanded. Any consideration regarding inward capital investment as part of the Supplier's tender submission would be welcomed.
Please be advised that this contract will be let on a 3 + 2 years basis.

More information

Links

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://
www.litmuspartnership.co.uk/project/burnham_grammar_school__catering_services

The closing date for receipt of the Selection Questionnaire is 31.8.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

About the buyer

Contact name

The Litmus Partnership

Address

Burnham Grammar School
Hogfair Lane
Burnham
SL1 7HG
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.burnhamgrammar.org.uk/