Published date: 20 January 2017

Last edited date: 20 January 2017

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 8 September 2016

Contract summary

Industry

  • Accounting and auditing services - 79210000

Location of contract

Any region

Value of contract

£1,000,000 to £2,000,000

Procurement reference

1356/2

Published date

20 January 2017

Closing date

8 September 2016

Contract start date

3 October 2016

Contract end date

29 September 2017

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Accountancy services are required to undertake the collation, validation, consolidation and accounting for up to 3,200 Academy Trusts' (ATs) accounts returns in order to produce the financial statements in the Sector Annual Report and Accounts (SARA) for the academic year 2015-16. This includes the provision of associated technical accounting advice and support.

The high level activities included in the scope of this contract are:

(a) Provide accounting services capable of meeting the EFAs' requirements.

(b) Collate submission of accounts returns from the academy trusts via EFA, by end of January 2017. These returns contain both financial and non-financial data.

(c) Follow up on outstanding accounts returns, for approximately 3 weeks after the due date, by direct enquiry with the academy trusts. It is expected that at least 15% of the returns will be outstanding on the due date and will require chasing these academy trusts.

(d) Automated validation of submitted data and further judgement manual validation by inspection of apparent errors and inconsistencies. This includes contacting the academy trusts to confirm entries and request further information in their returns.

(e) Verification of information held by the EFA, for example revenue and capital funding, to the account returns.

(f) Post any significant technical accounting entries and other adjustments under the consolidation process as required.

(g) Substitute the academy trusts' entries for land and buildings with values obtained independently by the EFA.

(h) Plan and deliver a review and adjustment of balances once aggregated results are available.

(i) Produce the consolidated extended trial balance and the financial statements of the SARA by end of March 2017.

(j) Work as part of the wider project, attending and contributing to various meetings including project meetings, meetings with academy trusts, the DfE and EFA programme boards, technical panels and other sector representatives.

(k) Prepare and submit audit working papers required by the National Audit Office and facilitate the audit process scheduled for early April 2017.

(l) Programme management for all aspects of the consolidation work with close liaison with EFA and departmental programme management including provision of management information and key performance indicators.

(m) Provide specialist advice, quality service and guidance to the EFA and the department when required.

(n) Produce information required for the whole of government accounts return.

A procurement of these key delivery services is required to ensure business continuity and successful reporting of the academy trusts' financial health. The contracts will be for one year. This would ensure that sufficient experienced and skilled resources would be available to deliver the required services and provide expert advice.

More information

Previous notice about this procurement

Accountancy Services: Accounting, data collation, validation and consolidation services.

  • Opportunity
  • Published 10 August 2016

Links

Additional text

This contract is subject to a one year extension, subject to the successful performance of the contract awarded supplier, availability of funding and the policy decision by the appropriate programme board.

Estimated start and end dates: 1 year from October 2016 and may extend by a further period of 12 months at the sole discretion of the contracting authority.

Estimated total value including VAT: £2m for one year (potentially up to £3m if the option to extend is exercised).

Indicative timetable:

Publish Invitation to Tender (ITT) Wednesday 10th August 2016

Clarifications questions until 5pm Thursday 1st September 2016

ITT Closes 5pm Thursday 8th September 2016

ITT Evaluation including Moderation from 9th September 2016

Award decision notified to respondents from 21th September 2016

Standstill Period Starts 21st September to 3rd October 2016

Contract Award 4th October 2016 subject to standstill and internal governance.

To obtain tender documents:

Register on the e-tendering portal at https://fasst.bravosolution.co.uk which will then allow you to access the ITTs' Open to All Suppliers page. - Express an Interest and then you can now access any attachments by clicking 'Buyer Attachments' in the ITT Details' box. Responding to the tender - Click 'My Response' under ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the e-tendering help desk but please note neither of these will be able to offer any advice on the service being procured, this is only available by using the online message board.

See the Early Engagement advert https://www.contractsfinder.service.gov.uk/Notice/8e0df129-130a-4dca-a68d-62559922555b.

Award information

Awarded date

27 September 2016

Contract start date

9 December 2016

Contract end date

8 December 2017

Total value of contract

£1,698,523

This contract was awarded to 1 supplier.

Deloitte LLP

Address

2 New Street Square
London
EC4A 3BZ

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

Attachments

About the buyer

Address

Department for Education, Education Funding Agency (EFA)
Earlsdon Park, 53-55 Butts Road
Coventry
CV1 3BH
England

Email

procurement.help@sfa.bis.gov.uk