Published date: 4 May 2017

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 28 October 2016

Contract summary

Industry

  • Office, school and office equipment cleaning services - 90919000

Location of contract

CV4 9SW

Value of contract

£450,000

Procurement reference

2017/S 085-166255

Published date

4 May 2017

Closing date

28 October 2016

Contract start date

20 February 2017

Contract end date

19 February 2020

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Hereward is a College for young people with disabilities and additional needs, based in Coventry. Since 1971 Hereward College have been offering inclusive provision and specialist facilities for both day and residential learners with complex disabilities and learning difficulties.

The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for Hereward College. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.

The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a College that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.

The contract being tendered is for three years in duration from 20.2.2017 until 19.2.2020 and will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

At present cleaning operatives are employed to 261 hours per week, Monday to Friday, which includes a Contract Supervisor undertaking cleaning and non-cleaning duties. There is also a cleaner present in College during the day.

The value of the current contract is circa 150 000 GBP + VAT which includes:

- Daily cleaning

- Window cleaning 2 x per annum

- Kitchen deep cleaning 1 x per annum and ductwork cleaning 2 x per annum

- The cleaning of all residential blocks and the Lodge

- Window cleaning twice per annum

- Carpet / soft furnishing shampooing as required

- The cleaning of all computers

- Special event cleaning for lettings / parents evenings as required ~ approximately 10 days per annum

- Internal and external litter picking to be completed by on site manager / supervisor at peak times within the College, to ensure that all areas remain free of litter

- External Multi Use Games Area ~ sweep and wash with neutral detergent, 2 x per annum

- All periodic duties

Whilst the College prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.

Further information is available within the PQQ Documentation.

More information

Previous notice about this procurement

Hereward College - Tender for Cleaning Services.

  • Opportunity
  • Published 10 October 2016

Links

Additional text

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/hereward_college_cleaning_services

The closing date for receipt of the Pre-Qualification Questionnaire is 28.10.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Award information

Awarded date

17 January 2017

Contract start date

1 March 2017

Contract end date

29 February 2020

Total value of contract

£478,277.88

This contract was awarded to 1 supplier.

Accuro FM Limited

Address

London

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

The Litmus Partnership

Address

Hereward College
Bramston Crescent, Tile Hill Lane
Coventry
CV4 9SW
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.hereward.ac.uk