Published date: 24 November 2023

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 2 January 2024, 2pm

Contract summary

Industry

  • Software package and information systems - 48000000

Location of contract

United Kingdom

Value of contract

£0

Procurement reference

SGLOS001-DN699647-78897476

Published date

24 November 2023

Closing date

2 January 2024

Closing time

2pm

Contract start date

1 July 2024

Contract end date

30 June 2027

Contract type

Supply contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Key features of the new solution required by SGC are detailed below:  

Computer Aided Facilities Management (CAFM) - Helpdesk, planned/preventative maintenance (PPM), reactive maintenance, orders & invoicing, contract & performance, inspection programmes, leases, cleaning, security, mobile working and a full FM portal access solution (Soft & Hard FM).  

Health & Safety - Assessments, asbestos management, contract & management for H&S, registers, mandatory regulations, statutory requirements and to include Fire Safety.  

Estates and Asset Management - Estate/Asset Management, title information e.g. land registry and deeds, Sites/Asset Registers, surveys, CAD/GIS, case management, occupancy management, condition reports, valuations, generation of reports, compliance information, financial information, tenancy data, asset/insurance valuations and property record drawings/maps.  

Intelligent Workplaces - Energy/Occupancy management, IoT.    

Data and Analytics - Dashboards, monitors, drawings, maps, reporting, finance and case/resource management.   

Data Integration - an open, secure, documented API which allows us to integrate with multiple systems e.g., Energy and Utilities database, corporate finance, procurement system and mapping functions.  

System Requirements - export data, upload data, migrate data, user roles / permissions, easy reporting functions, provide clear/extensive search capabilities, ensure data is secure and cannot be deleted accidentally (full control on deletions required)

About the buyer

Contact name

Colin Pearce

Address

Council Offices
Badminton Road
Yate
BS37 5AF
United Kingdom

Email

colin.pearce@southglos.gov.uk

Website

https://www.southglos.gov.uk