Published date: 9 February 2024

Last edited date: 4 March 2024

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 18 March 2024, 12pm

Contract summary

Industry

  • Technical services - 71356000

  • Event services - 79952000

Location of contract

PO1 2AL

Value of contract

£250,000 to £375,000

Procurement reference

IT-26-4921-P00004921

Published date

9 February 2024

Closing date

18 March 2024

Closing time

12pm

Contract start date

31 May 2024

Contract end date

30 May 2027

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The Events Team, Culture and Leisure directorate on behalf of Portsmouth City Council ('the Council') is inviting tenders from suitably qualified suppliers to provide the supply of equipment and services at the below events:
o Armed Forces Day
o International Kite Festival
o Fireworks Display
o Remembrance Sunday Service and Parade
This contract is applicable to the above events under the management of the Portsmouth City Council's Events and Lord Mayor's Team. These are regular events held in Portsmouth with attendee numbers ranging from 30 up to 50,000.

The estimated annual value of the contract is ?50,000 based upon current specification, event frequencies and sites. The value of the contract may increase or decrease in the event of changes to specification, changes to frequencies, and removal or addition of events from the contract. The council cannot provide any guarantees of increases or decreases of the contract; however, any increases will be capped at 50% of the per annum contract value. The upper value of the contract is ?75,000 per annum.

The initial contract term will be for 3 years with possibility of extending the term by a further 2 years in increments to be agreed, subject to the agreement and performance of both parties. The form of contract used will be the Council's standard terms for the supply of services.

This Contract is for the Council's Events and Lord Mayor's Team to use the services of the supplier. The Council cannot guarantee the value or volume it may place with the supplier under this contract.

The procurement timetable is set out below.

PIN issued - Friday 24th November 2023
Procurement documents available on In-tend - Friday 9th February 2024
Deadline for requests for clarification - Wednesday 21st February 2024 at 23:59
Tender return deadline - Monday 18th March at 12:00
Evaluation of tenders completed - Thursday 28th March 2024
Award decision notified to bidders - Monday 8th April 2024
Standstill period starts - Tuesday 9th April 2024
Standstill period ends - Friday 19th April 2024
Contract award - Monday 22nd April 2024
Contract Commencement - 31st May 2024

Please ensure that all requests for clarification are made via InTend correspondence.

More information

Links

Additional text

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Procurement Service

Address

Guildhall Square
Portsmouth
Hampshire
PO1 2AL
United Kingdom

Telephone

023 9268 8235

Email

procurement@portsmouthcc.gov.uk