Published date: 8 November 2019

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 22 November 2019

Contract summary

Industry

  • Miscellaneous outerwear - 18230000

  • Special clothing - 18410000

  • Motion picture and video production services - 92111000

    • Services in connection with motion-picture and video-tape production - 92112000

Location of contract

London

Value of contract

£0

Procurement reference

UCL-PROC-001121

Published date

8 November 2019

Closing date

22 November 2019

Contract start date

20 January 2020

Contract end date

20 January 2021

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

In 2019 UCL had 25 graduation ceremonies, comprising over 12,000 students, over 20,000 guests and over 500 members of academic staff. It is anticipated that these numbers will increase over the next few years as the student body continues to grow.

UCL is looking to engage with a Supplier to provide photography and filming services and robe hire at all graduation ceremonies in 2020 (with the potential for a one year extension). This contract opportunity is divided into the following lots:

(a) Lot 1 - Graduation Gown Hire and Purchases - UCL is looking to engage a supplier to provide a hire service for student and academic staff gowns for all graduation ceremonies in 2020 in the first instance (with the potential to extend for one year).
(b) Lot 2 - Graduation Photography and Filming Services - UCL is looking to engage with a supplier to provide photography and filming services at all graduation ceremonies in 2020 (with the potential to extend for one year).

Tenders may be submitted for one, or both lots.

UCL will advertise the Supplier as the official photography and filming company through email and web-based medium. In return for this opportunity, the Supplier and UCL will operate a concession agreement, whereby the supplier will pay UCL a percentage of their earnings for all jobs.

The specification detailing UCL's full requirements is set out in Schedule 5 ("Specification") and should be read before Bidders begin to respond to this ITT.

More information

Additional text

Please note that the only way to submit bids for this Project is via our Tendering Portal In-Tend, which is where all documentation for it is retained:

https://in-tendhost.co.uk/ucl/aspx/Home

About the buyer

Contact name

Steve Bryant

Address

UCL Procurement Services
Gower Street
LONDON
WC1E6BT
England

Email

s.bryant@ucl.ac.uk