Proprietary Customer Relationship Management (CRM) System

Contract summary

Industry

• Contact management software package - 48333000

• Customer Relation Management software package - 48445000

• Communication software package - 48510000

Location of contract

SL6 1RF

Value of contract

£200,000

Procurement reference

CRM2023

Published date

2 February 2023

Approach to market date

1 April 2023

Contract start date

1 November 2023

Contract end date

31 October 2027

Procedure type

Other: The Royal Borough of Windsor & Maidenhead is likely to use an available framework for this requirement

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

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Description

The Royal Borough of Windsor & Maidenhead (RBWM) is inviting expressions of interest from providers of proprietary (not open source) Customer Relationship Management (CRM) systems. If your organisation provides such systems and is interested in supplying such a system to RBWM then please contact procurement@rbwm.gov.uk expressing your interest. RBWM will then ask you to complete a Market Questionnaire so that it can better understand your potential offering.

Your proprietary Customer Relationship Management (CRM) System will need to meet the following high level requirements -

• The CRM is to be public or private cloud hosted by the Provider and must be hosted in a UK based data centre that meets ISO 27001 standards;

• The CRM must be compatible and fully integrated with Brightly (Confirm), IDOX (Uniform), Whitespace, RBWM's address API, Adelante payments and Office 365 calendars for bookings;

• It is desirable for the CRM to be integrated with RBWM's Active Directory so that staff can sign in using their RBWM username and password;

• The CRM must be open API;

• The CRM should be low / no code with regards to RBWM ability to create new processes / workflows and forms within the system;

• The CRM must be cross internet browser compatible;

• The CRM must be cross device compatible, for example PC, tablet, mobile phone, etc;

• The Authority will require ongoing updates, upgrades and patches with regards to security and improvements to the CRM;

• The CRM should come with Two Factor Authentication with regards to logging into the CRM;

• The CRM (and where applicable its software) must meet the following standards for hosting -

- ISO/IEC 27001 Information Security Standard

- Web Content Accessibility Guidelines (WCAG) 2.1 to a standard of 'AA' or higher

- BS 8878:2010 Web Accessibility Code of Practice to ensure compliance with the Disability Discrimination Act (DDA) 1995, The Equality Act 2010, the Data Protection Act 2018 and The General Data Protection Regulations

- TLS encryption 1.2 or higher for all data.

• The CRM must be available to use online and must be able to send automated and or manual emails to other users such as RBWM residents;

• It is desirable for the CRM to be able to send SMS messages;

• The CRM must operate customer accounts (such as for RBWM residents) and that when signed up to include marketing preferences so that residents / customers can opt in and out of email newsletters and alerts where required;

• The CRM must come with a separate test environment;

• The Provider must keep a backup of the live environment such as in case of system or other failure;

• RBWM must be able to create its own workflows and forms within the CRM;

• The CRM must come with reporting tools / functionality which enables RBWM to report on all case data and be able to export form data;

• The CRM, it's workflows, forms, URLs and 'from' email address must reflect RBWM branding;

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More information

Spend profile

This table displays the spend profile of the notice

Financial year	Budget
2023/2024	£200,000

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About the buyer

Address

Town Hall,St Ives Road
MAIDENHEAD
SL61RF
England

Email

procurement@rbwm.gov.uk

Website

https://www.rbwm.gov.uk/