Published date: 27 July 2015

This notice was replaced on 27 July 2015

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 23 May 2017)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • School catering services - 55524000

Location of contract

PE8 4BS

Value of contract

£10,000

Procurement reference

2015/S 140-258487

Published date

27 July 2015

Closing date

11 September 2015

Contract start date

1 August 2016

Contract end date

31 July 2019

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful tenderer will be required to provide catering services at Prince William School.
The duration of the contract being offered is 3 years commencing on 1.8.2016 and concluding on 31.7.2019.
The contract covers the scope for the provision of all catering and vending services within the School, whichalso includes all hospitality and free issue requirements.
The contract being offered within this tender will be based on a guaranteed performance basis with all fee issuerequirements and hospitality being recharged on consumption at 'net' food cost only.
Prince William is a large Secondary School within Oundle and in September 2015 will enrol a further 2 yeargroups, at the same time the restaurant has undergone an extensive refurbishment.
It is expected that the contract will continue to run on a profit return with no subsidy ~ there is no subsidyassociated with the contract.
The School are looking for the successful tenderer to provide inward capital investment to refresh andrejuvenate the catering facilities thus improving on the current provision and ensure that the amount of timespent queuing by pupils is reduced within all break periods. It is also hoped that an exterior food service pointcan be established along with a bespoke food offer within the sixth form centre.
The quality of food provision will be critical and indeed your organisation must be flexible enough to sourcebakery, meat, fruit and vegetables and dairy products through local suppliers based no more than 20 miles fromthe school. It is expected that menus will feature and utilise products in season when available.
Customer engagement will be fundamental to the continuous improvement in the service provision and withinyour tender response your methodology to this will need to be detailed along with examples of where this hasbeen undertaken within similar contracts recently.
The successful contractor should have similar operations within the local area thus ensuring that the OperationalManagement Team responsible for the contract is available for regular unplanned visits and support for thecontract, and that coverage for any planned or unplanned leave from within the establishment staffing structurecan be easily provided.

More information

Links

Additional text

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/prince_william_school

The closing date for receipt of the Pre-Qualification Questionnaire is 11.9.2015 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

About the buyer

Contact name

The Litmus Partnership

Address

Prince William School
Oundle
PE8 4BS
England

Email

pqq@litmuspartnership.co.uk