NCC1672 Elections Post and Print

Contract summary

Industry

• Electoral forms - 22821000

Location of contract

North East

Value of contract

£1,527,156

Procurement reference

NCC1672

Published date

5 February 2026

Closing date

28 November 2025

Closing time

12pm

Contract start date

1 December 2025

Contract end date

30 November 2028

Contract type

Service contract

Procedure type

Call-off from a framework agreement

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

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Description

This contract was awarded under the NEPO framework - NEPO504 Election and Electoral Registration Print.

Northumberland County Council have five types of scheduled elections (UKPGE, PCC, CAM, County and Parish), Neighbourhood Planning Referendums, by elections and occasional parish polls.
There are four parliamentary constituencies (including two with take on from two other local authority areas).
Local elections are held on a four-year all-out basis with the next elections to be held in May 2029. These are made up of 69 single member county divisions, 230 separate parish/parish ward potential contests.
In May 2025 only 47 parish areas were contested. The CAM (and PCC if still required) elections will be held in May 2028. Northumberland County Council has around 170,000 properties to canvass on an annual basis. The current number of postal voters is around 70,000.Invitations to Register are sent on a weekly basis. In one year around 1600 - 2000 in total. Certain standard letters area also sent weekly averaging
around 8,000 - 10,000 annually.
All prescribed Electoral Commission templates must be used, all templates to be proofed and agreed. Variable data examples to be provided for proofing before despatch.

Print specification
Registration specific print
· ITR form print and postage
· Weekly document queue letters print and postage
Canvass specific print and service
· Canvass Communication A print and postage
· Canvass Communication Form B print and postage
· Canvass Form - print and postage
· Automated Household Responses - online response
to canvass
Election/referendum specific print
· Ballot papers - polling stations
· Ballot papers - postal votes
· Postal vote envelopes - outer, B and A
· Postal vote postage
· Large scale ballot papers - polling stations
· Counting sheets

Postage
Postal vote packs to be sent First Class post by Royal
Mail.
All other items to be agreed with client as to the
method of postage, if non-Royal Mail solutions to be
used (Downstream or hand delivery)
Poll cards, all envelopes and licences to be approved
by Royal Mail (where applicable) for compliance with
machine sortation.
There may also be other additional ad hoc
requirements which will be agreed with the supplier in
advance and will be in line with framework
specifications and pricing.

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Award information

Awarded date

12 January 2026

Contract start date

1 December 2025

Contract end date

30 November 2028

Total value of contract

£1,527,156

This contract was awarded to 1 supplier.

Civica Election Services Limited

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About the buyer

Contact name

Graeme Hayes

Address

County Hall
MORPETH
NE612EF
England

Email

graeme.hayes@northumberland.gov.uk