Published date: 14 May 2025
Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.
Contract summary
Industry
Miscellaneous services - 98300000
Location of contract
PL12 6JX
Value of contract
£0 to £90,000
Procurement reference
Saltash Festive / Event Light Display 2025 - 2028
Published date
14 May 2025
Closing date
25 June 2025
Closing time
5pm
Contract start date
18 July 2025
Contract end date
18 July 2028
Contract type
Service contract
Procedure type
Single tender action (below threshold)
A direct contract with a single supplier, without competition.
This procedure can be used for procurements below the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Saltash Town Council has traditionally managed the organisation of Christmas lights in-house, with contractors hired to install, manage, and maintain them in preparation for the festive season. Last year, the Town Council invested in new festoon lighting. However, the other Town Council owned decorations, including cross motifs and lamp post motifs, reached the end of their lifespan and were recycled earlier this year. Saltash Town Council ("the Town Council") has taken this opportunity to invest in lighting not just for Christmas but for various events throughout the year. The Town Council is now seeking tenders from suitably qualified and experienced contractors to provide not only a Christmas Lighting Display but also a lighting display that can be used for various events and public holidays such as Easter, Valentine's Day, Remembrance, and any other Town-organised / national events. The scope of work involves design, supply, installation, maintenance, removal and storage (if required) of lights and decorations. The Town Council is looking for new designs and ideas, mixing modern with traditional, catering to all ages, with a Cornish theme. The Town Council is interested in an environmentally friendly approach to displays, e.g. energy efficient LED's, solar options, etc. for a contractual period of three-years.
Tenderers are invited to use their experience and their product ranges and design knowledge to present a scheme for Saltash that enhances Fore Street, inclusive of Victoria Gardens to the Waterside - presentation to be included in the tender submission.
The scheme should create a focal point on Fore Street, with versatile/projection lighting that can be utilised all year-round for various Town Events and Public Holidays, including but not limited to, May Fair, Regatta, Easter, and Valentine's Day. The Town Council wishes to have a bright and cheerful light display during the festive season that complements the town's high street, Victoria Gardens and the Waterside. (Please refer to Appendix A for further information on locations inclusive of the Town Council assets and responsibilities and EICR Certification).
Please submit all Tender documents by 25 June 2025 by 5pm by email to tenders@saltash.gov.uk with the following wording
ONLY in the subject box:
"Saltash Festive and Event Lights Tender - Strictly Confidential"
Tenderers should request confirmation of receipt. Late submissions will not be considered
How to apply
Follow the instructions given in the description or the more information section.
About the buyer
Contact name
Administration Officer
Address
The Guldhall
Saltash
PL126JX
England
Telephone
01752 844846
Website
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Closing: 25 June 2025, 5pm
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