Published date: 25 January 2016
This notice was replaced on 25 January 2016
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Awarded contract (published 15 March 2017)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
School catering services - 55524000
Location of contract
NR7 0XS
Value of contract
£750,000
Procurement reference
2016/S 015-021114
Published date
25 January 2016
Closing date
4 March 2016
Contract start date
1 September 2016
Contract end date
31 August 2021
Contract type
Service contract
Procedure type
Restricted procedure
A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the students, teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The School would wish the successful contractor to review the current range of services offered and make recommendations accordingly.
The contract covers the scope for the provision of all catering services within the school, which also includes all hospitality and free issue requirements, which are to be recharged on consumption at "net" food cost only.
The duration of the contract being offered is initially for three years commencing on 1 September 2016 and concluding on 31 August 2019. There will be an option to extend the contract for a further two years by mutual agreement. It will operate as a Guaranteed Performance Contract, with the successful Contractor offering the School a guaranteed return / cost per annum for the provision of core catering services.
As a school who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, Thorpe St Andrew are looking for the successful tenderer to provide inward capital investment to refresh and rejuvenate the catering facilities thus improving on the current provision. This will be discussed in more detail with shortlisted companies at the site meeting.
At Thorpe St Andrew School we are committed to achieving our primary goal of 'Success for All'. The School seeks to create opportunities for each and every one of our students to grow into a confident, independent, resourceful and economically self-sufficient adult.
We aim to promote a culture of high expectations and high aspirations to equip our students with the skills and values to meet the challenges of a highly competitive, rapidly changing global society. In addition we also seek to instil into our young people the importance of their contribution to our community of team work and of collective responsibility.
The School also has a tradition of strong community links and these have been strengthened in recent years following the attainment of both Sports College and Technology College specialist status. The school's facilities, including its all-weather sports pitch, are used widely by members of the community and we are keen for this programme to be extended.
Linked to the above, the quality of food provision will be critical and indeed your organisation must be flexible enough to source bakery, meat, fruit and vegetables and dairy products through local suppliers based no more than 20 miles from the school. It is expected that menus will feature and utilise products in season when available.
More information
Additional text
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Customer engagement will be fundamental to the continuous improvement in the service provision and within your tender response your methodology to this will need to be detailed along with examples of where this has been undertaken within similar contracts recently.
The successful contractor should have similar operations within the local area thus ensuring that the Operational Management Team responsible for the contract is available for regular unplanned visits and support for the contract, and that coverage for any planned or unplanned leave from within the establishment staffing structure can be easily provided.
Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/thorpe_st_andrew_school_and_sixth_form
The closing date for receipt of the Pre-Qualification Questionnaire is 4.3.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.
It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
About the buyer
Contact name
The Litmus Partnership
Address
Thorpe St Andrew School and Sixth Form
Laundry Lane
Norwich
NR7 0XS
England
Website
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