Published date: 20 March 2024

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 19 April 2024, 5pm

Contract summary

Industry

  • Tree-maintenance services - 77211500

Location of contract

SO23 9LJ

Value of contract

£300,000 to £1,000,000

Procurement reference

20240320160942-86482

Published date

20 March 2024

Closing date

19 April 2024

Closing time

5pm

Contract start date

1 January 2025

Contract end date

31 December 2029

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Winchester City Council is committed to maintaining and enhancing the district of Winchester's (see map in the tender) built and natural environment. Protecting and improving the environment for residents is important. The district's trees provide an enormous asset, making it one of the greener towns in the south. The council is responsible for c.45k trees and small woodlands that need to be managed to maximise ecological, landscape and social gain whilst being resilient to future pressures such as climate change and disease. Additionally, the council has a duty of care to manage it's trees in an effective and appropriate manner, to reduce the risk they pose to people and property. The vast majority of trees and woodlands are on publicly accessible land but some will be in confined areas such as in council tenant's back gardens. The council are seeking to appoint contractors to a framework for tree maintenance services throughout the year across the district, over a maximum 4 year period, commencing 1/01/25. This exercise replaces an existing successful framework ending 31/12/24. This framework will operate in a similar way and with contractors working closely with the council's in-house tree surveyors, who will identify and issue orders for the tree works via an industry standard cloud-based system. This system was implemented three years ago to streamline the ordering process. Successful applicants will be required to obtain at least a Contractor's Module licence upon award and retain them throughout the contract. The council have a proactive tree inspection programme with identified risk zones. The framework will service this programme but it will not be exclusive. Works include pruning and felling, with an element of tree planting and other associated works. Additionally, there will be reactive orders following response to enquiries and events, which means a 24 hour/365 day emergency call out service is required. Orders will be spread across the Winchester District area, as shown in the map within the tender. The outcome of this procurement reflects the council's priorities to tackle the climate emergency, ensure the use of technology to improve customer access, speed up processes, improves service, reduce cost and protect and enhance the environment. Please see the tender documents for full details on selection and evaluation procedures. The council is utilising an electronic tendering tool to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the council, including the submission of Tenderers' Responses, will be conducted via the Complete Tender Management system (CTM), which can be accessed using the following link: https://uk.eu-supply.com/login.asp?B=WCC
To register on CTM, please see Additional Details below.

More information

Links

About the buyer

Contact name

Jamie Butt

Address

Winchester City Council
Colebrook Street, Winchester
SO23 9LJ
ENG

Telephone

+44 000000

Email

procurement@winchester.gov.uk

Website

https://www.winchester.gov.uk