Published date: 7 February 2017

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 10 March 2017

Contract summary

Industry

  • Records management - 79996100

Location of contract

ME14 1XQ

Value of contract

£0 to £2,000,000

Procurement reference

AHSG-SKM6IP-AJAJ-88QHYG

Published date

7 February 2017

Closing date

10 March 2017

Contract start date

1 July 2017

Contract end date

30 June 2022

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

This requirement is for a Records Management Service within the Libraries, Registration and Archives Service within the Growth, Environment and Transport Directorate. The KCC Records Management Service team offers a storage and retrieval service for semi-current records which are created and managed by the Council. The KCC service is managed by a team who prepare the boxes for upload to the storage supplier; and who arrange for the retrieval of records from the supplier. The team also identifies records for disposal. As of 21st November 2016 the Council had 74,128 boxes in store. As part of the procurement process, tenderers will be required to satisfy a number of mandatory requirements in relation to the service, including: The Council's specialist requirements Storage facility general requirements Storage facility security requirements Transportation of records Upload of records Retrieval of records Disposal of records Provision of records management supplies Contract award will be based on the Most Economically Advantageous Tender based upon the criteria specified within the Invitation to Tender. The final stage of evaluation of this tender will be undertaken using an e-auction. The contract is anticipated to commence upon 1st July 2017 and will continue for a period of five years with an option to extend for a two further periods of two years and one further period of a year, unless terminated in accordance with the Conditions of Contract on the Kent Business Portal. Expressions of interest will only be accepted via the Kent Business Portal (www.kentbusinessportal.org.uk)

About the buyer

Contact name

Katherine Clark

Address

Sessions House, County Hall
Maidstone
ME14 1XQ
UK

Telephone

03000 411290

Email

katherine.clark@kent.gov.uk