Published date: 7 October 2022

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 11 November 2021, 11:59pm

Contract summary

Industry

  • Software package and information systems - 48000000

Location of contract

NR33 0EQ

Value of contract

£0 to £400,000

Procurement reference

2113-TEN-O - AWARD

Published date

7 October 2022

Closing date

11 November 2021

Closing time

11:59pm

Contract start date

1 November 2022

Contract end date

1 November 2026

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Gateway to Homechoice is made up of a group of seven local authorities within the Gateway partnership as below:
1. Babergh District Council
2. Braintree District Council
3. Colchester Borough Council
4. East Suffolk Council
5. Ipswich Borough Council
6. Maldon District Council
7. Mid Suffolk District Council

The partnership is looking to reprocure its IT system and will need an integrated housing register, choice-based lettings and homelessness system with the following requirements:

o Unlimited number of licences available/users of the system
o Online registration and housing register application process
o Ability for applicants to view and edit their housing register information
o Document upload facility for applicants to provide verification documents
o Secure customer portal where customers can access their account
o Built-in logic so that the system determines Band and bedroom need taken from the Gateway Allocations policy
o Built-in logic for shortlisting - a dynamic shortlisting whereby the system shortlists properties based on the Allocations policy and a
o Homelessness module which links to the housing register module and also adheres to the data collection requirements set by the Ministry of Housing, Communities and Local Government
o Customisable Enhanced Housing Options wizard
o Complete data migration from existing system(s) into the software provided will be required as part of implementation

There are also approximately 40 housing providers that use the system to advertise their void properties and to shortlist applicants and allocate their properties.

Whilst this is a joint procurement, contracts will be held with each member of the group separately.

Award information

Awarded date

7 January 2022

Contract start date

1 November 2022

Contract end date

1 November 2026

Total value of contract

£532,500

This contract was awarded to 1 supplier.

Civica UK Limited

Address

Southbank Central (8th Floor), 30 Stamford Street, London, United Kingdom, SE1 9LQ

Reference

None

About the buyer

Contact name

Mark Fisher

Address

Canning Road,
Lowestoft
Suffolk
NR33 0EQ
United Kingdom

Telephone

+44 1502523671

Email

mark.fisher@eastsuffolk.gov.uk

Website

www.eastsuffolk.gov.uk