Published date: 18 December 2025

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 1 October 2025, 2pm

Contract summary

Industry

  • Payroll management services - 79211110

Location of contract

RG31 7SD

Value of contract

£0 to £294,690

Procurement reference

1597

Published date

18 December 2025

Closing date

1 October 2025

Closing time

2pm

Contract start date

13 October 2025

Contract end date

14 October 2029

Contract type

Service contract

Procedure type

Call-off from a framework agreement

A mini-competition or direct purchase from a pre-established framework agreement.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Royal Berkshire Fire Authority (RBFA) has a requirement for a payroll system after its current provider IRIS gave notice that they will no longer be able to process the payroll administration.
It was agreed that the final processing date would be 31 March 2026.
This contract is for the provision of payroll services to Royal Berkshire Fire and Rescue Service (RBFRS).
The objectives of this contract award are:
•
to calculate and pay salaries, wages, expenses and allowances to staff accurately and promptly.
•
to make and account for all deductions required by law or as agreed.
•
to ascertain, record and make available all the pay and personal information which is normally and properly available because of the work necessary to calculate gross pay, deductions, allowances and net pay.
The contractor must provide appropriate project management resource and support to ensure the payroll service provision is in place a go live date of April 2026. RBFRS expects at least two months of parallel running of the payroll with both the old and new contractor, prior to full transition in April 2026.
The pay and conditions of services for all RBFRS staff fall into the following three categories:
1.
The Grey Book - covering national pay and conditions for operational and control staff of local authority fire and rescue services
2.
The Green Book - covering national pay and conditions for local authority employees
3.
The Gold Book - covering national pay and conditions for brigade managers of fire and rescue services
RBFRS employees must be paid on the last working day of each calendar month. Each financial year, the contractor is expected to supply RBFRS with an annual schedule of the latest dates by which information concerning changes in the pay of individuals must be submitted to guarantee implementation of those changes into the next payroll run.

The Authority used G-Cloud 14 to award the contract.

Award information

Awarded date

9 October 2025

Contract start date

13 October 2025

Contract end date

14 October 2029

Total value of contract

£294,960

This contract was awarded to 1 supplier.

Zellis UK Ltd

Address

740 Waterside Drive, Aztec West, Almondsbury, Bristol, Gloucestershire, BS32 4UF, UK

Reference

No reference - other

Value of contract

£294,960

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

Shuvham Bhandari

Address

Newsham Court
READING
RG317SD
England

Telephone

07785 925716

Email

bhandaris@rbfrs.co.uk