Published date: 8 April 2021

Last edited date: 5 May 2021

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 7 May 2021, 11:59pm

Contract summary

Industry

  • Market and economic research; polling and statistics - 79300000

  • Investigation and security services - 79700000

  • Miscellaneous business and business-related services - 79900000

    • Social work and related services - 85300000

    • Equal opportunities consultancy services - 98200000

    • Miscellaneous services - 98300000

    • Services provided by extra-territorial organisations and bodies - 98900000

Location of contract

SW1A 2EG

Value of contract

£0

Procurement reference

ITT 202101

Published date

8 April 2021

Closing date

7 May 2021

Closing time

11:59pm

Contract start date

28 May 2021

Contract end date

27 May 2022

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

1.STANDARD OPERATING PROCEDURES/TOOLKIT: Develop a standard health, safety and security manual for observers (based on standard operating procedures and recommended minimum training standards), and a DIY risk assessment tool for all long or short term election observation missions for lower-risk environments.
We anticipate this would be a fixed fee, one-off assignment.

2.STRATEGIC ADVICE AND RISK ASSESSMENT: Deliver security consultancy and advice to WFD in advance of a proposed election observation mission, including a location-specific comprehensive risk assessment and security plan for a mission to a higher risk environment, upon request, for the purposes of proposals/bids or approved mission planning.
We anticipate this could be structured as a retainer or a daily fee rate or quote per assignment, to be drawn down under the framework as required.

3.MISSION-SPECIFIC ADVICE AND ASSISTANCE: Provision of a bespoke verbal pre-departure briefing; on-the-ground safety, security and logistical support as required (including local security awareness training, supply of close protection, guard services, etc. and COVID-19 related assistance, either directly or via a local partner); remote threat monitoring and 24/7 advice and assistance; and crisis support (in conjunction with WFD's insurance-related response consultants and/or the FCDO, as appropriate) for missions to high-risk environments.
We anticipate this would be quoted per assignment, to be drawn down under the framework as required.

Submitting a bid
In general, the bid should include the following:
-Organisational profile
-Proposed solution for each of the services
-Financial proposal
-References
-Confirmation of compliance with Conditions of Tendering
Organisational profile:
• Company profile, including brief history and financial overview
• Case studies/credentials demonstrating relevant experience and skills profile
• Names and brief biographies of key staff
• Registered to a relevant and existing HMG framework agreement
WFD is particularly keen to receive bids from organisations which are - or are working towards becoming - living wage employers and that have a broadly representative and balanced Board from gender and ethnicity perspectives.
Proposed solution:
• Clear explanation as to the proposed approach to meeting the specification set out in this ITT.
• Indicative service level agreement to facilitate the delivery of each service line, including timelines, assumptions and dependencies, resourcing and risks.
Financial proposal:
• Full breakdown costings for the proposed solution for each service line
• Separate accounting of VAT and/or any other applicable tax, duty, or charge.
• Any discount applied in view of WFD's not-for-profit status.
References:
• Bid should include two references relating to similar goods/services provided in the last 3 years.

Detailed information and evaluation criteria can be found in the ITT attached.

More information

Attachments

Links

About the buyer

Contact name

Chris Lane

Address

Westminster Foundation for Democracy
22 Whitehall
London
SW1A 2EG
England

Email

procurement@wfd.org

Website

www.wfd.org