Published date: 6 April 2022

Last edited date: 22 April 2022

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 26 April 2022, 12pm

Contract summary

Industry

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    • Management-related services - 79420000

Location of contract

B4 7WB

Value of contract

£0

Procurement reference

IT-100-3645-P0912

Published date

6 April 2022

Closing date

26 April 2022

Closing time

12pm

Contract start date

25 July 2022

Contract end date

24 July 2023

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Birmingham City Council is seeking to appoint suitably qualified and experienced provider(s) to develop, co-ordinate and manage the delivery of the Holiday Activity and Food (HAF) programme for children and young people, in line with Department of Education and Council's requirements.

The Council has split the management of this large-scale programme into the following two lots. The Council will be happy to award this contract to either two providers (one provider per lot) or one provider to deliver both lots, depending on the option that is Most Economically Advantageous for the council. Providers who wish to bid to manage the entire programme will need to demonstrate value for money/savings through economies of scale.

Lot 1: Overall Programme Management Partner (OPM)
This Organisation will have overall responsibility for the successful coordination and management of the programme delivery and standards. They will be responsible for commissioning the supply of activity provision to meet the Council's requirements. They will work closely with the Council and the wider HAF partnership to shape the programme to meet the DfE and Council's requirements and local needs.

Lot 2: Programme Management of Food and Standards (FPM)
This Organisation will have overall responsibility for the successful coordination and management of food required for the programme. The OPM will be responsible for managing the FPM to ensure that all programme attendees receive at least one meal a day that meets food safety and School Food Standards. The OPM will need to work closely with the FPM to review the food offer available via the Activity Providers, following each grant round and plan for the provision of meals through the central food supply. FPM will be required to commission the local food provider(s) and logistically manage the distribution of the central food supply. The details of these requirements are set out the corresponding service specification for Lot 2.

The contract will be for 1 year with the option to extend four times for an additional 12 months each extension (1+1+1+1), each extension will be subject to available funding and satisfactory performance.

The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant Invitation to Tender (ITT) documentation.

If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk or call CPS Helpdesk on 0121 464 8000.

Your completed tender submissio...

More information

Links

Additional text

If you are interested in tendering please click on the following link to access Birmingham City Council's tender Portal.

Delivery Notes

Birmingham

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Henrietta Jacobs

Address

10 Woodcock Street
Birmingham
West Midlands
B4 7WB
United Kingdom

Telephone

07506791427

Email

Henrietta.Jacobs@birmingham.gov.uk