Published date: 31 August 2023

Last edited date: 31 August 2023

This notice was replaced on 30 November 2023

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 30 November 2023)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Software support services - 72261000

  • Software implementation services - 72263000

  • Software supply services - 72268000

Location of contract

England

Value of contract

£50,000 to £100,000

Procurement reference

WARRINGTONLIVE001-DN686373-49251175

Published date

31 August 2023

Closing date

27 September 2023

Closing time

12pm

Contract start date

30 October 2023

Contract end date

30 October 2028

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Warrington Borough Council invites tenders for the provision of a fleet management system (FMS) delivered as a hosted secure software-as-a-service (SaaS) solution that stores and manages all the assets of the Council's fleet of vehicles.

The FMS to include functionality to support (but not limited to):
- Lifecycle history from purchase to disposal.
- Asset details.
- Statutory dates.
- Maintenance history.
- Maintenance scheduling.
- Workshop jobs.
- Parts and stores materials management.
- Fuel management (importing fuel transaction data).
- Insurance details and accident management.
- Management of hired assets.
- Reporting and analytics.
- Internal recharge and invoice facility.

Services shall include the supply of software, implementation, data migration from the legacy system, hosting, support and maintenance services in accordance with the Council's specification of requirements for the new FMS.

Tender documents can be accessed www.the-chest.org.uk
Opportunity Reference: DN686373

The Council is using the Chest procurement portal to manage this procurement and to communicate with tenderers. No hard copy documents will be issued and all communications with the Council (including the electronic submission of tenders) will be conducted via the Chest.

More information

Previous notice about this procurement

Provision of a Fleet Management System

  • Opportunity
  • Published 31 August 2023

About the buyer

Contact name

Christopher Hilditch

Address

Town Hall
Sankey Street
Warrington
WA1 1UH
England

Email

childitch@warrington.gov.uk

Website

http://www.warrington.gov.uk/