Published date: 31 July 2023

Last edited date: 29 August 2023

This notice was replaced on 23 January 2024

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 23 January 2024)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Database and operating software package - 48600000

  • Software package utilities - 48700000

  • Information systems and servers - 48800000

    • Miscellaneous software package and computer systems - 48900000

    • Library, archives, museums and other cultural services - 92500000

Location of contract

SW3 4HT

Value of contract

£65,000

Procurement reference

K-7-14-2-4-1-4

Published date

31 July 2023

Closing date

1 September 2023

Closing time

12pm

Contract start date

29 September 2023

Contract end date

30 March 2024

Contract type

Supply contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The National Army Museum (NAM) is inviting software vendors and systems integrators to tender for the supply and ongoing support for new Collections Management System(s).

The National Army Museum holds approximately a million items in the care of its accessioned Collections. This consists of a wide variety of material with a range of data requirements.

The Museum has utilised a digital collections management system since 1990. It migrated to its current platform (Cabal) in 1998 - a custom-designed database, developed and maintained in-house by the Museum's Technical Services team.

The system, built on the Claris FileMaker platform, was designed to meet some key principles:

• Be designed and constructed in line with both national and international standards,
• Allow for rapid data entry by stakeholders,
• Create a centralised database of collection items of all types,
• Achieve a degree of control over the Museum's collection,
• Allow for the inclusion of digitised images and multimedia,
• Provide a future-proof, scalable, flexible system,
• Be cost effective in development, maintenance and support.

Over the years, the system has been adapted and expanded to meet the NAM's changing objectives whilst facilitating the requirements of the Museum's various stakeholder groups.

As the Museum enters its latest phase of development, the collections management function has been identified as an area needing improvement and the systems in place to facilitate this function being an area for potential enhancement.

More information

Attachments

About the buyer

Contact name

Richard Hodgkinson

Address

Royal Hospital Road
LONDON
SW34HT
England

Telephone

020 7881 2486

Email

rhodgkinson@nam.ac.uk

Website

www.nam.ac.uk