Provision of VMware and vSphere Licensing - DIRECT AWARD

Contract summary

Industry

• Software package and information systems - 48000000

Location of contract

HX1 2EB

Value of contract

£87,772.73

Procurement reference

THG.P.00083

Published date

14 March 2024

Closing date

31 January 2024

Closing time

5pm

Contract start date

1 February 2024

Contract end date

31 January 2025

Contract type

Supply contract

Procedure type

Other: Direct Award under organisation Financial Regulations (aligned to Regulation 32)

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

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Description

THIS IS A NOTICE OF AWARD FOLLOWING A PROCUREMENT EXEMPTION FOR BELOW THRESHOLD CONTRACTS UNDER TOGETHER HOUSING FINANCIAL REGULATIONS. THIS IS NOT A CALL FOR COMPETITION.

Together Housing has directly awarded a 12-month contract to Softcat PLC, for the provision of VMWare and vSphere licensing, following the receipt of no suitable bids in a procurement exercise conducted from December 2023 - January 2024 for this provision.

Such procurement exercise was originally conducted through Lot 3 of the RM6098 Framework from CCS.

Such direct award has been undertaken due to "No Suitable Tenders" having been received during the procurement process, arising from significant discrepancy between planned budgeted spend and commercial pricing within tender responses received.

Under Together Housing Financial Regulations, a Procurement Exemption for Below-Threshold Contracts may be granted in certain exceptional circumstances. In this instance and arising from the receipt of unsuitable tender responses, such exemption has been granted on the basis that:

a) Service Continuity is a requirement to support continued THG Digital Operations
b) The bids received through the competitive procurement exercise, if accepted, would have constituted a significant financial risk and lack of VFM for Together Housing
c) The conducting of such a direct award mirrors the justification principles set out in Regulation 32.2(a), though this contract is a below threshold contract.
d) The Exemption has been granted for a 12-month only contract, rather than the initially planned 4 year term.

As Together Housing approaches the close of the 12-month contract, the organisation will conduct a further procurement exercise for this provision (which may be for the replacement of licensing or of the product itself, subject to the strategic decision of Together Housing at the time it begins to shape its procurement plans for this provision)

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Award information

Awarded date

31 January 2024

Contract start date

1 February 2024

Contract end date

31 January 2025

Total value of contract

£87,772.73

This contract was awarded to 1 supplier.

Softcat PLC

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About the buyer

Contact name

Chris Rose

Address

Bull Green House,Bull Green
HALIFAX
HX12EB
England

Email

THG.Procurement@togetherhousing.co.uk