Published date: 10 February 2023

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 10 March 2023, 12pm

Contract summary

Industry

  • Software package and information systems - 48000000

  • IT services: consulting, software development, Internet and support - 72000000

  • Education and training services - 80000000

Location of contract

B69 3DB

Value of contract

£20,000 to £30,000

Procurement reference

IT-230-6485-SAFL2324MISNEWTGSB

Published date

10 February 2023

Closing date

10 March 2023

Closing time

12pm

Contract start date

3 July 2023

Contract end date

2 November 2026

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Sandwell Adult and Family Learning are delivery learning funded by WMCA/ESFA under the Adult Education Budget (AEB). As a provider of Adult Education Budget learning we are contractually required to return Individual Learner Record (ILR) data on a monthly basis as per the governments ILR Specification. We are currently using Cognisoft's Yeti MIS system to do this. As the existing contract is coming to an end we are looking to tender for a system to go live in August 2023 at the beginning of our next contract year.
Provide a hosted software platform that has specifically been designed to meet the Governments ILR specification for data collection and ensures secure and consistent access to the MIS at all times.
Requirements:
o User friendly, reliable system with intuitive commands and processes
o Integrated processing of data
o Early data entry error identification and simplified error checking processes
o Data management is course focused
o Management of user accounts
o Capability for online enrolments
o Capability for online payments
o Communication module to include SMS and bulk email delivery
o Ability to set local variables to extract reports and analyse
o GDPR compliant
o The ability to extract and import batch files for use with the Learner Record Service (LRS)
o Proactive approach to maintaining compliance with FIS requirements
o Initial training to be provided to a group of superusers provided remotely and onsite (three days in early July 2023)
o Training to the wider team remotely (one day late Mid-July)
o Ongoing technical support appropriate to the needs for three months with critical incident support throughout the contract

The system must provide direct entry and management of core MIS data to include:
o The ability to add and edit data
o Integrated lookups for Learning Aims Register (LARS)
o Integrated lookups for Learner Record Service (LRS)
o Royal Mail postcode data

Individual Learner Record (ILR) data and XML files to include:
o Generation of ILR files
o Support for all Education and Skills Funding Agency (ESFA) funding streams
o View individual ILR data entries to ensure accuracy
o Real time ILR/business rule validation and one click correction
o System updates as directed by the ESFA/WMCA (i.e. changes to ILR structure)

The ability to record learner details:
o Name
o Address
o Date of birth
o Gender
o Ethnicity
o LLDD data
o Next of kin
o Previous qualifications
o Employment status
o Family details (ie attached children)
o Signposting
o Source of funding
o Link to ESFA course directory
o Link to ULRN database
o Record destination data as required by ESFA/ WMCA
o Qualification details i.e. learning aim codes, SSA classification
o The ability to record and identify subcontractors
o The ability to record achievement (including storage of relevant documentation)
o The abi...

More information

Links

Additional text

Applications through Intend.

Full project specification required.

For a discussion on the contract requirements before submission please email tonia_green@sandwell.gov.uk

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Sian Breese

Address

Freeth Street
West Midlands
West Midlands
B69 3DB
United Kingdom

Telephone

0121 569 2195

Email

sian_breese@sandwell.gov.uk