Published date: 3 June 2021
This notice was replaced on 23 September 2021
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Awarded contract (published 23 September 2021)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Event services - 79952000
Location of contract
London
Value of contract
£80,000
Procurement reference
PROC112
Published date
3 June 2021
Closing date
2 July 2021
Closing time
5pm
Contract start date
1 August 2021
Contract end date
1 August 2022
Contract type
Supply contract
Procedure type
Open procedure (below threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements below the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Venue Hire for MIBP/BGP Cohort Launches
The work will be funded by our ERDF programme. London & Partners has gained funding for £3,946,913 from European Regional Development Fund programme (ERDF) to deliver the "Mayor's International Business Programme" (MIBP).
London & Partners also received funding for £3,070,952 from ERDF to deliver the "Business Growth Programme" (BGP).
Historically all events organised by MIBP & BGP have been procured using the 3 quotes process, as per the ERDF and Public Contract Regulations (PCR).
This option allows MIBP/BGP to be fluid and dynamic and find venues which match the event narratives and the capacity requirements.
However, in order to comply with the aggregation rule of the PCR we are now seeking to place a longer contract with a venue to host multiple events.
Venues with the following requirements:
Covid Secure
Space wise capacity - 120 in table format plus break out space allowing for social distancing in compliance with Government guidelines
Room which accommodates and supports presentations and video
Layout that is conducive to the event delivery. I.e capacity of 120 seated in roundtable format.
AV: We require staging, lectern, panel, microphones, surround sounds, projectors and screen. We also require capacity to run hybrid event technology.
In-house catering offering business professional breakfast and lunch options
Dates available in September 2021, October 2021, January 2022, April 2022
Cloakroom
Fully accessible
A central London and good connected location (preferably zone one) in keeping with L&P brand
No basement
Prestige of the venue
We would consider hotel and conference spaces
Available during business hours
Private space
Factors that associate the venue with the business community
Ideally within 7 minutes' walk of a station
Round tables
Secure venue as it will host the Mayor of London and/or Deputy Mayor
Brand piece - alignment with the Mayor's philosophy and commitments to sustainability and inclusivity.
Option to be able to deliver and store boxes, collateral and banners overnight
Critical Success Factors
Capacity
Location
Brand alignment to our value and purpose of the event
Value for Money
-In house caters
-Have equipment, staging, delegate rate (package per delegate)
Minimum
Capacity
Location
Brand alignment to our value and purpose of the event
Budget
Preferable Tues to Thursday for event
Option to have 2 events within the same week
Additional requirement is a site visit to check the brand requirement
About the buyer
Contact name
Rob Palmer
Address
166 Union Street
LONDON
SE1 0LL
England
Telephone
020 7234 5687
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