Published date: 14 June 2024

This notice was replaced on 3 September 2024

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 3 September 2024)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Primary water systems - 31161400

  • Water distribution and related services - 65100000

Location of contract

United Kingdom

Value of contract

£1,600,000 to £1,900,000

Procurement reference

IA3337

Published date

14 June 2024

Closing date

16 July 2024

Closing time

12pm

Contract start date

10 October 2024

Contract end date

9 October 2028

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

This contract is for the servicing, testing, planned preventative and the responsive maintenance of Hot and Cold Domestic Water Systems inclusive of the monitoring requirements of:

I) Approved Code of Practice L8 for the Control of Legionella
II) The Prevention of Scalding
III) Water Regulations Compliance

The tender shall be for the provision of all labour, specified materials, transport for the maintenance, servicing and testing of Domestic Water Systems in the establishments detailed in the Pricing Matrix and any others added in accordance with the terms below.

The systems to be covered by this Framework are both hot and cold domestic systems, together with any permanently connected equipment including rainwater harvesting systems but excluding air conditioning equipment, swimming pools and hydrotherapy pools.

Most properties rely solely upon temperature for the control of legionella bacteria and follow the guidance set out in HSG274. Many properties have type 3 thermostatically controlled mixing valves fitted to some or all outlets to address the scalding risks to vulnerable persons caused by doing so. Hot water temperatures are to be controlled at thermostatically controlled outlets in accordance HELA LAC note 79/5 unless specifically stated the clients' policies. Any variation will be formally agreed by all parties.

All planned maintenance shall be in accordance with the relevant British Standards and Codes of Practice, and the current Health and Safety Legislation and include the additional requirements of this contract where applicable and requested.

Responsive Maintenance
A working hours callout facility is required to deliver responsive maintenance activities as described later in this document with a 4-hour response limit deliverable 24/7.

Properties
This framework is to enable the servicing of Staffordshire County Council's Corporate properties and LEA Maintained Schools.

Additionally, the Managing Agent may use the framework for some or all its customers' 200+ Academy, Fire Service and other properties.

There are currently approximately 498 properties on contract that are expected to be transferred to this framework. Most are in Staffordshire, with a small number located in Cheshire, Lancashire, Derbyshire and the West Midlands.

The properties include all types of buildings operated by a Local Authority including educational, residential care homes, civic buildings, offices, fire stations, enterprise centres and small industrial units.

Please note this is a Single Supplier Framework.

More information

Attachments

Links

Additional text

Suppliers should set up a profile on Proactis by completing their company details first. Then registering their interest to this specific tender opportunity by searching under reference IA3337.

Any questions regarding this opportunity should go through the 'message function'.

Please do not contact the Buyer direct.

About the buyer

Address

Tipping Street
STAFFORD
ST162DH
England

Email

michelle.davies@staffordshire.gov.uk