Published date: 2 July 2024

This notice was replaced on 26 March 2025

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 26 March 2025)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Travel management services - 63516000

Location of contract

East Midlands

Value of contract

£4,000,000

Procurement reference

PROC KB ITT/1197

Published date

2 July 2024

Closing date

31 July 2024

Closing time

12pm

Contract start date

1 May 2025

Contract end date

30 April 2027

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The University of Derby is seeking a high-quality innovative experienced supplier to deliver end to end staff travel services from air, rail and hotel accommodation etc. for domestic (UK) and international travel.

The appointed supplier will provide both a self-serve on-line booking portal and an off-line service, along with pro-active account management, traveller safety at its core, and clear Management Information to ensure an efficient, cost effective provision.

The appointed supplier will have demonstrable experience of working with higher education or large organisations with frequent and complex UK and international travel.

Commencing 1st May 2025, the initial contract duration is for two (2) years with the option to extend up to a maximum of four (4) years subject to supplier performance.

The tender process will follow the restricted procedure under the Public Contract Regulations 2015 (PCR 2015). The University will shortlist at Stage 1 (SSQ stage), a maximum of five (5) preferred bidders to be invited to participate in Stage 2 (ITT stage).

More information

Links

  • https://www.derby.ac.uk/services/finance/procurement-suppliers-and-tendering/supplier-info/
  • Bidding documents
  • Please use the above link to access the University of Derby's Oracle portal.
    If you have not registered as a supplier on the Oracle portal please use the prospective supplier tab for the links and guides to registration. Please note, you will need to be registered as a prospective supplier in order to be able to view the tender documents.
    Once registered use the existing suppliers tab to view the guides and links for expressing your interest in the negotiation(tender).

About the buyer

Contact name

Procurement Team

Address

KEDLESTON ROAD
DERBY
DE221GB
England

Email

procurement@derby.ac.uk