Published date: 10 October 2016

This notice was replaced on 10 October 2016

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 21 July 2017)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • School catering services - 55524000

Location of contract

CV4 9SW

Value of contract

£275,500

Procurement reference

2016/S 190-340752

Published date

10 October 2016

Closing date

28 October 2016

Contract start date

20 February 2017

Contract end date

19 February 2020

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Hereward is a College for young people with disabilities and additional needs, based in Coventry. Since 1971 Hereward College have been offering inclusive provision and specialist facilities for both day and residential learners with complex disabilities and learning difficulties.

The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 270 students on roll and 205 teaching and support staff, all of whom have a focus on the introduction of exciting new food concepts to satisfy a wide range of tastes and dietary requirements. The College would wish the successful contractor to review the current range of services offered and make recommendations accordingly.

The contract being tendered is for three years in duration from 20.2.2017 until 19.2.2020 and will operate as a Guaranteed Performance Contract, with the successful Contractor offering the College a guaranteed cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with Hereward College for the duration of this contract.

The College year is based on a calendar of 36 weeks. Three days are to be used for staff professional development.

The contract offered covers the scope for the provision of all catering services within the College, which currently includes breakfast service, morning break, lunch, afternoon break, all hospitality and free issue requirements. Free Student meals and hospitality will be charged based on consumption and at net food cost.

The value of the current contract, from August 2015 - July 2016 is approximately:

Cash Sales: 48 120.43 GBP

Free Student Meals: 11 495.94 GBP

Residents: 13 037.41 GBP

Block Provisions: 927.11 GBP

Free Issues: 4 554.86 GBP

Hospitality: 13 703.93 GBP

Total Sales: 91 839.68 GBP

Whilst the College prioritise value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.

Hereward College expect the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The College expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of Keeping Children Safe in Education.

Further information is available within the PQQ Documentation.

More information

Links

Additional text

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/hereward_college_catering_services

The closing date for receipt of the Pre-Qualification Questionnaire is 28.10.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

About the buyer

Contact name

The Litmus Partnership

Address

Hereward College
Bramston Crescent, Tile Hill Lane
Coventry
CV4 9SW
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.hereward.ac.uk