Published date: 5 February 2018

Last edited date: 5 February 2018

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 26 January 2018

Contract summary

Industry

  • Accounting services - 79211000

  • Auditing services - 79212000

Location of contract

Any region

Value of contract

£65,000

Procurement reference

PS17307

Published date

5 February 2018

Closing date

26 January 2018

Contract start date

14 February 2018

Contract end date

13 February 2020

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

The final date and time for the submission of bids is 26/01/2018 at 14:00. Please DO NOT apply directly to the buyer.
To contract with a suitably qualified accountancy company, so that they can provide SIL with business support services: primarily preparation and audit of the annual financial statements and preparation and submission of corporation tax returns. Therefore the minimum qualification required by the personnel providing these services would need to hold a minimum qualifications ACA/ACCA. Objectives
• Preparation of annual financial statements for STFC Innovations Ltd (SIL) in accordance with statutory requirements (including applicable law and International Financial Reporting Standards).
• Annual audit of SIL financial statements and associated transactions in accordance with International Standards on Auditing. Completion of the audit is on a very tight timeline - SIL's year-end is 31 March and final accounts signed off by the auditors are required by May
• Provision of a suitable report to the Directors detailing any significant matters arising from the audit together with any significant deficiencies in internal control.
• Preparation and submission of SIL annual Corporation tax returns in accordance with statutory requirements and timescales.
• General accountancy/business support/taxation advice as required.


Requirement.

• Pre-audit planning meeting at STFC, Harwell Campus, Didcot, .
• Onsite account preparation and audit work at STFC, Harwell Campus, Didcot, liaising with the management accountant supporting BID and SIL. This includes a possible need to visit UK SBS (Shared Business Services) in Swindon where accounting records are held and the Oracle accounting system is hosted.
• All activities must be performed or supervised by qualified accountants.
• The successful company must have expertise of the following;
o Preparing annual financial statements for Limited companies.
o Submitting Corporation tax returns.
o Innovation based start-ups and spin-out activities, accounting for IP and valuation of early stage companies
• Financial statements and audit activities must be completed in accordance with agreed STFC year-end timetable (tbc).
• Audit activities and Corporation tax activities must be conducted by different teams.
• Dedicated account manager and audit team to maintain continuity and experience.
• Keep nominated directors promptly informed of issues arising from the accounts or audit
• Attendance at Board meeting in person or by phone to support discussion of approval of account.

Contract Management
.
• Annual Performance review meeting to take place after each audit has been completed and signed off.
Timetable
• Contract expected to commence in February 2018 to allow time for familiarisation with SIL FY 17/18 accounts and subsequent financial statement preparation/audit in April 2018.
• A two year contract proposed for the above services, with an option to extend for a further two years subject .

More information

Attachments

Additional text

UK Shared Business Services eSourcing

As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS can use the CCS eSourcing Suite for future procurements. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered Bidder; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk : Telephone: 0345 010 3503 Training documents to support Bidders utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section.

About the buyer

Contact name

Chloe Smith

Address

UK SBS, Polaris House
North Star Avenue
Swindon
SN2 1FF
England

Telephone

01793867005

Email

Professionalservices@uksbs.co.uk