Published date: 4 October 2016
This notice was replaced on 4 October 2016
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Awarded contract (published 6 February 2017)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Software package and information systems - 48000000
Location of contract
DE12FS
Value of contract
£48,000 to £80,000
Procurement reference
TD0965
Published date
4 October 2016
Closing date
3 November 2016
Contract start date
1 April 2017
Contract end date
31 March 2020
Contract type
Service contract
Procedure type
Open procedure
Any interested supplier may submit a tender in response to an opportunity notice.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
The requirement is for an Electoral Registration System that maintains details of those eligible to be included on the electoral register. The register currently comprises of around 180,000 electors and produces monthly electoral registers for use by the Electoral Registration Officer's team, Political Parties and other organisations.
The system should be able to operate in line with changing guidance on Individual Electoral Registration (IER) which was first implemented in June 2014. We would like the system to link with Open Text (the Councils Document Management System) so that forms can be scanned to the Electoral system at point of receipt into the building. We also need the facility to bulk email / text electors where required to save paper forms going to households. The new system needs to have the flexibility to manage more efficiently the process of notifying electors of changes or the requirement to take action to register through electronic channels such as online sources, email and text messaging.
The system should also be capable of managing an election through Candidates and Agents details, nominations, staffing, production of poll cards, ballot papers and the management of the postal voting system. The system needs to link through Government Connect to external sites such as DWP, electoral roll and print service suppliers. Ideally the system should be capable of running / hosting a results service and publishing data relating to this via the Council's website.
Please note, suppliers wishing to express interest and obtain the documentation, must do so by 14:00 on 03/11/2016. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 14:00 on 04/11/2016. You must visit https://www.eastmidstenders.org to express interest and obtain the documents. Please note we will only accept expressions of interest through the e-tendering system.
About the buyer
Contact name
Samina Rashid
Address
Council House,
Corporation
Derby
DE1 2FS
England
Telephone
+441332640768
Website
Share this notice
All content is available under the
