Published date: 29 January 2019

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 26 February 2019

Contract summary

Industry

  • School-meal services - 55523100

Location of contract

CA28 8DA

Value of contract

£480,000

Procurement reference

Valley001

Published date

29 January 2019

Closing date

26 February 2019

Contract start date

8 April 2019

Contract end date

8 April 2022

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Valley Primary School and Nursery intend to let a framework contract to a single supplier for the delivery of a comprehensive school meals service. The Framework will be available for Valley Primary School, Kells Infant School, and St Mary's Catholic Primary School, Kells. Each school intends to call-off school catering services for an initial minimum period of 3 years.


The framework will be for the provision of a comprehensive school catering service including:
- Provision of lunchtime school meals to at least national quality standards.
- Provision of payment system; including debt management.
- Maintenance and cleaning of kitchens and equipment.
-Maintaining and building the current high demand for school meals enjoyed by the school.
- Harmonising school meals with curriculum activities.
- Using the opportunity of the contract to deliver additional community benefits.


EOI Procedure:
Submit email to the above address expressing interest and including company contract details.


Estimated Date for Despatch of ITT:
1 Feb 2019
Latest Date for questions:
20 Feb 2019


Contract Period:
Three years with an option for a one-year extension.


Award Criteria:
Financial and economic standing - Pass/fail
Relevant experience and references - 20%
Evidence of meeting food, hygiene, and staffing quality standards - 20%
Proposals for financial administration, curriculum and community benefits - 20%
Price - 40%


Community Benefits:
Community benefits could include:
- Enhancing the local supply chain
- Apprenticeships
- Training
- Community engagement
- Professional advice


TUPE:
TUPE will apply. Tenderers will be expected to complete their own due diligence.


Suitability to deliver a service:
A supplier's suitability to deliver the service will be demonstrated by:
- Accreditation to Food for Life Bronze or equivalent
- Example Menus
- ISO 9001:2015 Accreditation
- Health and safety Policy
- Commitment to staff training with IIP accreditation or similar
- Company Safeguarding Policy and processes
- Qualifications and experience of key personnel directly involved with contract delivery


Supplier economic and financial standing:
Criteria for assessing supplier economic and financial standing will include:
- Expected turnover : Minimum GBP 1,500,000.00 for each of past 3 years
- copy of last 3 years audited accounts
- Employers (Compulsory) Liability Insurance : GBP 5 million
- Public Liability Insurance : GBP 10 million
- Professional Indemnity Insurance - GBP 5 million


Procedure:
Open procedure.
All potential suppliers submitting an EoI will receive an ITT
A minimum of 3 suppliers will be shortlisted and invited for interview week beginning 11 March 2019
Successful supplier will be notified week beginning 25 March 2019
A mobilisation period from 25 March to 15 April 2019 has been planned.


Incumbent supplier:
The incumbent supplier will be permitted to enter the competition.

About the buyer

Contact name

Amy Wilson

Address

Whinlatter Road, Whitehaven
Cumbria
CA288DA
England

Telephone

01946694152

Email

office@valleyprimary.cumbria.sch.uk