Published date: 13 January 2025

Last edited date: 13 January 2025

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 14 February 2025, 12pm

Contract summary

Industry

  • Catering services - 55520000

  • Catering services for private households - 55521000

Location of contract

PO1 2BJ

Value of contract

£0

Procurement reference

IT-26-5059-P00005059

Published date

13 January 2025

Closing date

14 February 2025

Closing time

12pm

Contract start date

21 June 2025

Contract end date

22 June 2025

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Portsmouth City Council ('the Council') is seeking to appoint operators to provide various food and drink catering units/stands for outdoor events in 2025. The Council is using the Council's e-sourcing portal, Intend, for transparency to advertise the opportunity and provide clarity around the award process

The events on offer are as follows:
o Lot 1 - Armed Forces Day - 21st June 2025
o Lot 2 - Portsmouth Kite Festival - 26th and 27th July 2025
o Lot 3 - Great South Run - 18th and 19th October 2025
o Lot 4 - Live at the Bandstand - TBC (see below)
o Lot 5 - Annual Fireworks Event - TBC (see below)

Operators can apply to trade at as many events as they wish and can submit a single or multiple offers per event, although operators must be able to commit to these events should they be successful.

Details for Lot 4 and Lot 5 are still being finalised. However, Operators should confirm their interest in wanting to bid for either or both lots on the application form. Once further details for lots 4 and 5 become available, the Council intends to only invite operators who have initially expressed interest in bidding for these events to submit proposals. However, if the Council does not receive enough interest as part of this process, the Council will then consider alternative options when tendering these lots.

Successful awarded operators will be required to sign a licence to occupy for delivery of the events, which will require payment to the council in advance of the events.

The procurement timetable is as follows:

Documents available on intend Monday 13th January 2025
Virtual bidders briefing Wednesday 22nd January 2025 at 11.30am
Deadline for requests for clarification Monday 3rd February 2025 at 16:00
Tender return deadline Friday 14th February 2025 at 12:00
Notification of decision Friday 14th March 2025
Start of contract Various

Bidders Briefing

Bidders Briefing Session

A bidder's briefing session will take place via Microsoft teams to review the scope of the framework, the project details, framework management and the tender return minimum requirements. The bidder's session will take place on Wednesday 22nd January 2024 at 11.30am. The Council will be issuing a copy of the briefing as part of the tender pack following the bidder's session.

Tenderers wishing to take part in the bidder's session should send their name and e-mail address via the correspondence function on Intend, where they will subsequently be sent a Microsoft Teams invite.

More information

Links

Additional text

Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Events Catering Concessions 2025

The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend,

https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current

Once on the page you can either scroll down or use the search function to find the relevant project.

Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk


Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Procurement Service

Address

Guildhall Square
Portsmouth
Hampshire
PO1 2BJ
United Kingdom

Telephone

023 9268 8235

Email

procurement@portsmouthcc.gov.uk