Published date: 14 February 2025
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Repair, maintenance and associated services of vehicles and related equipment - 50100000
Location of contract
England
Value of contract
£0 to £1,400,000
Procurement reference
BUCKSH001-DN747457-34160258
Published date
14 February 2025
Closing date
17 March 2025
Closing time
12pm
Contract start date
1 June 2025
Contract end date
31 May 2027
Contract type
Service contract
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
Yes
Description
Buckinghamshire Council has a requirement for the provision of vehicle service, maintenance and repair services for a mixed fleet of vehicles ranging from cars and vans (petrol, diesel and electric) to 7 to 17 seat school buses with some being accessibility compliant vehicles.
The service is divided into 2 geographical areas referred to as Lots, namely Lot 1 (North Buckinghamshire) and Lot 2 (South Buckinghamshire). Suppliers may bid for one or both Lots. The supplier must familiarise itself with and observe all legislation and all other statutes, statutory instruments and regulations.
It is important that the Supplier fully understands that the statutory requirements are only the minimum requirements for the Authority vehicles to be deemed roadworthy. The Authority seeks to maintain its fleet to a standard over and above these requirements by ensuring that all vehicles are kept in good working condition and never at risk of falling below those minimum statutory requirements.
When instructed by the Authority's Representative, the Supplier shall be able to provide the following Services:
a. Annual and Routine servicing.
b. MOT preparation.
c. MOT ('annual test').
d. LOLER Inspections
e. Repairs.
f. Nationwide Roadside assistance and recovery.
g. Collection and Delivery of vehicles
The anticipated contract commencement date is 1st June 2025. The contract term is 2 years with the option for two further extensions of 12 months each.
Due to the lack of certainty as to the demand for the Services under this Contract, the Council has estimated the amount that it will spend under this Contract at £175,000 per annum per Lot. This is only an estimate and the actual spend will be based on actual requirements.
The Council is of the opinion that TUPE will not apply.
More information
About the buyer
Contact name
Ann Spence
Address
Walton Street Offices
Aylesbury
HP20 1UA
United Kingdom
ann.spence@buckinghamshire.gov.uk
Website
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Closing: 17 March 2025, 12pm
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