Published date: 7 August 2020

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 21 September 2020, 12am

Contract summary

Industry

  • Heating-plant repair and maintenance work - 45259300

  • Preventive maintenance services - 50324200

  • Office-support services - 79500000

    • Alarm-monitoring services - 79711000

    • Facilities management services - 79993100

    • Cleaning services - 90910000

Location of contract

North East, North West, Yorkshire and the Humber, East Midlands, West Midlands, East of England, London, South East, South West, Scotland, Wales, Northern Ireland

Value of contract

£100,000,000 to £150,000,000

Procurement reference

AA1069

Published date

7 August 2020

Closing date

21 September 2020

Closing time

12am

Contract start date

6 August 2021

Contract end date

5 August 2029

Contract type

Service contract

Procedure type

Competitive procedure with negotiation (above threshold)

Anyone may ask to participate, but only those who are pre-selected will be invited to submit initial tenders and to negotiate.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Lot 1:
Post Office Limited ('POL') seeks to enter into a contract for Lot 1 with a single supplier to provide Hard Facilities Management Services. The services shall be required at POL portfolio of Secure Warehouses, Admin Centres and retail operations.
The Hard FM Supplier shall work closely with the POL's Property Team to develop robust, transparent and auditable processes that deliver management information that supports the POL's principles and legal obligations in terms of compliance, cost control and work flow management.
POL are likely to continue to franchise branches to independent Postmasters, moving services from standalone Post Offices ('PO's') into retailers premises. Should this take place, there will be a likely significant reduction in the level of spend against the contract
Lot 2:
POL seeks to enter into a contract for Lot 2 with a single supplier to provide Soft Facilities Management Services. The services shall be required at POL portfolio of Secure Warehouses, Admin Centres and retail operations.
The Supplier shall provide to POL the following Services from the Services Commencement Date:
I.Helpdesk services
II. Supplier's Portal;
III.cleaning;
IV.window cleaning
V.feminine hygiene
VI.pest control
VII.horticulture
VIII.waste
IX.vending and refreshment
X.catering
XI.The POL via their internal portal will provide details of the Supplier and their supply chain to Agency branches for them to liaise and directly engage with; and
XII. Office managed services (OMS)
POL are likely to continue to franchise branches to independent Postmasters, moving services from standalone POs into retailers premises. Should this take place, there will be a likely significant reduction in the level of spend against the contract.
POL will accept variant offers in relation to the catering requirement only for Lot 2.
Lot 3
POL seeks to enter into a contract for Lot Three with a single supplier to provide Fire, Security and Intelligence Services. The services shall be required at POL portfolio of Secure Warehouses, Admin Centres and retail operations.
DURATION:
Lot 1 and Lot 2 shall have a duration of 60 months from the date of commencement. Lot 3 shall have a duration of 60 months from the date of commencement with an option to extend by a further 36 months.
BIDDING FOR MULTIPLE LOTS
Suppliers are invited to bid for all Lots or any one or more complete Lots. However, although POL is prepared to award Lots 1 and 2 to the same vendor, it will not award Lot 3 in a combination with any other single Lot. Vendors are asked within the SQ document to indicate the lots for which they are submitting a response for and their preference should they be successful in all such Lots. Suppliers shall have the option to amend their preference at ITN and subsequent stages.

More information

Additional text

Suppliers Instructions concerning how to express an interest in this Tender.

Suppliers who are interested in this requirement will need to register on the Post Office e-sourcing portal and access the following project AA1069 Tender for Property FM and associated Security Services . They will need to complete and submit a Selection Questionnaire and NDA on the Post Office e-sourcing portal.
To do this please access the portal using this link :
https://postoffice.wax-live.com
This will take you to a log on screen.
Click on the "Register Here" button.
This will take you to a registration form to complete and submit which will result in an email giving log in/activation details.
Please note that the log on/activation email may appear in your Spam folder.
The Instructions can also be found at the following link
http://corporate.postoffice.co.uk/media/46624/web3-user-guide-supplier-log-on-and-register.pdf
If there are issues logging in please email procurement@postoffice.co.uk for assistance - providing as much detail as possible as to your problems (screenshots etc).
Training materials for use of our portal for suppliers is at http://corporate.postoffice.co.uk/media/46623/web3-user-guide-sourcing-supplier-guide.pdf


It is anticipated that the Service Commencement date shall be 6th August 2021. However, Post Office anticipate signature of the services contract(s) to take place between April and May 2021.

About the buyer

Contact name

Stephen Smith

Address

Post Office Limited
Finsbury Dials, 20 Finsbury Street
London
EC2Y 9AQ
England

Email

stephen.smith@postoffice.co.uk

Website

www.postoffice.co.uk