Published date: 16 May 2018

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 11 June 2018

Contract summary

Industry

  • Miscellaneous business and business-related services - 79900000

Location of contract

London

Value of contract

£13,000

Procurement reference

IWM/NOW/2020

Published date

16 May 2018

Closing date

11 June 2018

Contract start date

2 July 2018

Contract end date

31 May 2019

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Conference Director Brief
We are seeking an experienced Conference Director to deliver the event in its entirety. The Conference Director should have the ability to:
• ensure the securing of the venue and negotiating all related services/fee
• work with the 14-18 NOW team to finalise the conference programme
• interrogate content and prioritise preferred speakers
• invite, secure and brief preferred speakers and any necessary back ups
• commission all design needs with support of 14-18 NOW Director of Brand & Communications
• build the guest list
• prepare all print/digital materials eg conference programme; speaker
biographies; venue information
• commission any films/media and other collateral for use on the day/promotion
• issue guest invitations and monitor rsvp's alongside 14-18 NOW's Events and External Relations Manager
• co-ordinate all technical/catering/set up of venue
• oversee the event on the day
• undertake thank you and follow ups
• debrief and evaluation
NB This is an indicative list of responsibilities

The Conference Director will be highly skilled in their field, with particular experience of:
• successfully planning and delivering one or more conferences of scale
• working with a range of different organisations and funders, preferably including those in the arts and heritage sectors
• liaising with and briefing senior and high profile personnel
• budget development and control
• briefing and motivating delivery teams
Practicalities
The contract will run from 1st July 2018 to end of May 2019.
There is a budget of no more than £13,000 (excluding VAT) for the Conference Director's fee. You will provide your own workspace and equipment, and 14-18 NOW will provide meeting rooms as required. If travel outside of London is required, expenses will be reimbursed in line with 14-18 NOW's standard policies.
The Conference Director will be supported by 14-18 NOW's Events and External Relations Manager.

More information

Attachments

About the buyer

Contact name

Chris Cast

Address

Lambeth Road
LONDON
SE16HZ
England

Telephone

020 7091 3060

Email

ccast@iwm.org.uk