Published date: 18 December 2020

This notice was replaced on 9 April 2021

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 9 April 2021)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Petroleum products, fuel, electricity and other sources of energy - 09000000

Location of contract

Any region

Value of contract

£6,000,000

Procurement reference

tender_255776/912984

Published date

18 December 2020

Closing date

18 January 2021

Closing time

12am

Contract start date

1 April 2021

Contract end date

31 March 2025

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The BBC is looking to purchase a single source flexible gas supply to the BBC UK estate, suppliers should submit bids for the supply of gas for the BBC UK portfolio (excluding NI, and Channel Islands - (see full site list document included). Bidders are to provide a flexible contract where the terms allow the BBC to fix and un-fix commodity using over-the-counter trading. The contract shall be for a 36 month duration commencing 1st April 2021 and be based on 30 day BACs payment terms.

A volume tolerance product is required that protects them from at least +/-15 % differences between forecasted and actual volumes, measured over each year of the contract. The invoicing of the contracts should be live where possible, i.e. either to published, non-commodity costs or to the achieved, traded, commodity price; the supplier costs should be fixed for the entire contract length and transparently included within the contract.

Invoicing for the contract should align to the requirement set out within the ITT, and is vitally important to the BBC as will ensure that timely and accurate bills are provided for them for payment. Where the BBC use a third party to complete their invoice validation, they require bidders to provide Tradacom EDI (or an acceptable ebill) format for invoices to be sent to them. Additionally, having access to PDF copy invoices is important, and is outlined within the tender specification.

From an account management point of view, the BBC expect a dedicated account manager to be provided for their account, along with a single point of contact in customer service, and a dedicated analyst or team (key accounts team) to support.

Although not a requirement for this tender, the BBC are interested in seeing information on pricing for renewable gas (RGGOs) and maybe something they consider in the future.

The initial contract term with be for a period of 36 months with a possible additional 12 month extension period.

More information

Links

Additional text

Please register your interest in this project by taking the following steps:

1) Register your company on the Jaggaer e-Tendering portal (this is only required once):

1.1 Go to https://bbc.bravosolution.co.uk

1.2 Click the link on the login page to register.

1.3 Accept the terms and conditions and click 'Continue'.

1.4 Enter your correct business and user details.

1.5 Note the username you chose and click 'Save' when complete.

1.6 You will shortly receive an email with your temporary password.

2) Express an interest in the tender:

2.1 Login to the portal with the username/password.

2.2 Click the 'PQQs/ITTs Open to all Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier).

2.3 Click on the relevant PQQ/ITT to access the content.

2.4 Click the 'Express Interest' button at the top of the page. This will move the PQQ/ITT into your 'My PQQs/My ITTs page. (This is a secure area reserved for your projects only.

2.5 You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ITT Details' box.

3) Responding to the tender:

3.1 Click 'My Response' under PQQ/ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining).

3.2 You can now use the 'Messages' function to communicate with the buyer and seek any clarification.

3.3 Note the deadline for completion, and then follow the onscreen instructions to complete the PQQ/ITT. There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

3.4 You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance, please consult the online help, or contact the Jaggaer e-Tendering help desk.

About the buyer

Address

Broadcasting House, Portland Place
London
W1A 1AA
England

Email

danielle.hibbert@bbc.co.uk