Published date: 6 November 2018

Last edited date: 6 November 2018

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 14 December 2018

Contract summary

Industry

  • Cleaning and sanitation services - 90900000

  • Cleaning services - 90910000

  • Accommodation, building and window cleaning services - 90911000

    • Accommodation cleaning services - 90911100

    • Building-cleaning services - 90911200

    • Window-cleaning services - 90911300

Location of contract

SO17 1BJ

Value of contract

£911,688

Procurement reference

17/PROF/85

Published date

6 November 2018

Closing date

14 December 2018

Contract start date

1 June 2019

Contract end date

31 May 2021

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

There is a requirement for the Provision of Cleaning Services for Halls of Residences. Services required include; Summer Deep Cleaning, Window Cleaning, Conference Deep Cleaning, Routine Cleaning of Bassett House Office Building, Emergency Cleaning and External Cleaning.

In addition there is also a requirement for the Provision of Routine Cleaning Services for the following University occupied areas:
o Wide Lane Sports Ground
o 1 Guildhall Square
o Studio 144
o Chilworth Automotive Unit

The following are Mandatory requirements:

o Stating compliance and how you comply with each element of the specification for each lot that you are applying for
o Control of Substances Hazardous to Health (COSHH) risk assessments present onsite for each chemical that is to be used in provision of the service
o Task risk assessments present onsite for each activity relevant to the provision of the service
o Method of work statements and risk assessments must be signed off by the University prior to work commencing
o Working at heights risk assessment onsite at all times (if applicable to the lot for which you are applying to)
o Supervisor present at all times when staff providing the service are working on site. This is not required at Chilworth Automotive Unit.
o Full uniform with badge to be worn by all permanent staff and contracted staff when on site

Lots
In order to mitigate risk and ensure reliability and sufficient resource coverage across the range and scale of residential premises the service has been separated into five lots as below:
o Lot 1 - Summer Deep Clean, Conference Deep Clean, Window Cleaning, Bassett House
o Lot 2 - Summer Deep Clean, Conference Deep Clean, Window Cleaning, Emergency Cleaning and External Cleaning
o Lot 3 - Summer Deep Clean and Window Cleaning
o Lot 4 - Summer Deep Clean and Conference Deep Clean
o Lot 5 - Routine Cleaning of Wide Lane Sports Ground, 1 Guildhall Square, Studio 144 and Chilworth Automotive Unit

Tenderers who are unable to meet the mandatory requirements of this Tender will be excluded from the Tender process without any further evaluation of their Tender response.

More information

Links

Additional text

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Dan Grace

Address

Highfield
Southampton
Hampshire
SO17 1BJ
United Kingdom

Telephone

+44 (0)23 8059 1731

Email

d.t.p.grace@soton.ac.uk

Website

www.soton.ac.uk