Published date: 18 January 2023

Last edited date: 25 July 2023

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 11 September 2023, 12pm

Contract summary

Industry

  • Repair and maintenance services of mechanical building installations - 50712000

Location of contract

PO1 2BJ

Value of contract

£60,000,000 to £80,000,000

Procurement reference

IT-26-4783-P00004783

Published date

18 January 2023

Closing date

11 September 2023

Closing time

12pm

Contract start date

1 April 2024

Contract end date

31 March 2029

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Portsmouth City Council - the 'council' - is inviting expressions of interest from suitably qualified and experienced suppliers for the provision of servicing, maintenance, installation and compliance checks of gas, water, heating and other associated building installations across the council's housing stock and wider property portfolio on a term service partner basis.

The council is targeting to have awarded the contract by 8th January 2024 to allow for commencement on 1 April 2024. The contract will be awarded for an initial term of five years thereafter the council will have the option to extend the term by a period(s) of up to a maximum of five years. Any period(s) of extension will be at the council's sole discretion.

The value of the contract requirements equates to between approximately ?6M to ?8M, per annum and therefore between approximately ?60M to ?80M in total if the extension option(s) is taken up and the contract runs for the maximum allowable term of 10 years.

The council will undertake a procurement process to award the contract in accordance with the Restricted Procedure, as set out within the Public Contracts Regulations (2015), in line with the summary programme set out below;

o FTS Notice issued - Wednesday 18th January 2023
o SSQ and procurement documents published on Intend - Wednesday 18th January 2023
o Deadline for requests for clarification - Friday 10th February 2023 at 23:59
o SSQ submission deadline - Monday 20th February 2023 at 12:00
o ITT and final procurement documents published on Intend - Thursday 6th July 2023
o Tender return deadline - Monday 11th September 2023 12:00
o Notification of preferred bidder - Monday 20th November 2023
o Standstill start - Monday 20th November 2023
o Standstill finish - Monday 30th November 2023 at 23:59
o Issue S20 Leaseholder notification - Friday 5th January 2024
o Contract award - Monday 8th January 2024
o Contract commencement - Monday 1st April 2024

All Clarifications must be made through the InTend correspondence function by Monday 14th August 2023.

More information

Links

Additional text

Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - INSERT THE NAME OF THE PROJECT.

The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend,

https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current

Once on the page you can either scroll down or use the search function to find the relevant project.

Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk


Is a Recurrent Procurement Type? : Yes

About the buyer

Contact name

Procurement Service

Address

Guildhall Square
Portsmouth
Hampshire
PO1 2BJ
United Kingdom

Telephone

023 9268 8235

Email

procurement@portsmouthcc.gov.uk