Published date: 31 October 2017

Last edited date: 31 October 2017

Closed early engagement


Closing date: 23 February 2018

Contract summary

Industry

  • Custody services - 66162000

Location of contract

South East

Procurement reference

29500/TED 2017/S 209-433380

Published date

31 October 2017

Closing date

23 February 2018

Description

The provision of a 24hr per day, 365 days per year (366 days per Leap Year) outsourced Custodial Service within the Thames Valley Police area. It should be noted that this represents the potential renewal of previous generation outsourcing with established staff who will be subject to TUPE arrangements. For the avoidance of doubt, the outsourced service being sought does not encompass the complete management of the Custody Function. The Contractor will provide adequately & appropriately trained Detention Officers at eight (8) specified Custody Suites located throughout the Force both planned & unplanned staff absence at no additional cost to the Authority.
> The Contractor shall also appoint sufficient Supervisors/Managers to support the Detention Officers in performance of their duties at no additional cost to the Authority.
> The Contractor shall also be required to provide Detention Officers for constant watches (also called cell watches) planned & unplanned operations & events whether at existing Custody suites or temporary/mobile Custody facilities.
> The Contractor may be required to make available crewed vehicles on request to act as static holding facilities for detained persons awaiting transport to existing Custody Suites for events & ops.
It is envisaged that the tasks to be undertaken by Detention Officers will include (but not be limited to): -
Under the control & direction of a Custody Officer, the reception, detention & disposal of detainees & other attendees including the return of suspects on police bail in accordance with The Police & Criminal Evidence Act Codes of Practice & legislation referred to therein and the Authorised Professional Practice (formerly Safer Detention & Handling of Persons in Police Custody Guidance) & any subsequent amendments, superseding Acts or cross-references
> Complete & maintain timely thorough & accurate paper & electronic records
> Retrieve, request & act upon information from electronic records & other information sources
> The efficient & effective searching of detainees
> Maintain detailed information on the recording, storage, return or transfer of detainee's property
> Assist the Custody Officer in the processing of detainees.
> Support the charging process, as directed
> To obtain fingerprints, photographs, footwear impressions & other samples as appropriate under the Police & Criminal Evidence Act 1984 to facilitate identification
> Using electronic & traditional wet print equipment as appropriate
> Use of image capture
> Taking of DNA samples & the handling & management of samples
> The testing of persons for the presence of specified class A drugs in line with Paragraph 17 Code C of PACE.
> Management of fingerprint & image capture systems within the custody function
> Searching of visitors & property, escorting as required, in accordance with Force Security arrangements
> The secure movement of detainees
> Attend Court & give evidence
> Downloading CCTV images, as required

More information

Additional text

Main site or place of performance:
Current Custody estate locations;
> Oxfordshire - Abingdon, Banbury
> Berkshire - Newbury, Maidenhead, Reading (Lower Early)
> Buckinghamshire - Aylesbury, High Wycombe, Milton Keynes
Under the control & direction of a Custody Officer, maintaining the safety & welfare of detainees, the security of the Custody Suite & all users of Custody Suites.
> To bring to the attention of the Custody Officer any issue or concern which may lead to the need for review of a detainee's risk assessment or treatment
> In accordance with generic & localised Health and Safety Risk Assessment.
The purpose of this PIN is to obtain a better understanding of the current market and identify current custodial service providers and their initial capabilities and gauge interest in a five (5) year (3+1+1) contract. Interested operators must inform the contracting entity of their expression of interest in this service provision by e-mail to ProcurementOperational@thamesvalley.pnn.police.uk by midday 30/11/2017.
Any subsequent procurement action will be competed under current EU rules and directives in force at the time of publication by electronic means via the EU Supply (Bluelight) portal https://uk.eu-supply.com
Estimated value excluding VAT: £22,500,000.00 GBP
Estimated date of publication of contract notice: 31/07/2018
All correspondence must be in UK English.
TED PIN reference publication number 2017/S 209-433380 (short version 433380-2017)

About the buyer

Contact name

Procurement Operational

Address

Meadow House, Langford Lane
Kidlington
OX5 1NZ
England

Email

ProcurementOperational@thamesvalley.pnn.police.uk

Website

https://www.thamesvalley.police.uk/