Published date: 28 March 2024
Awarded contract - This means that the contract has been awarded to a supplier.
Contract summary
Industry
Office and computing machinery, equipment and supplies except furniture and software packages - 30000000
Office machinery, equipment and supplies except computers, printers and furniture - 30100000
Location of contract
South East
Value of contract
£14,110.11
Procurement reference
tender_403647/1337236
Published date
28 March 2024
Closing date
11 January 2024
Closing time
4pm
Contract start date
28 February 2024
Contract end date
28 February 2025
Contract type
Service contract
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
TRA wish to procure services to conduct Discovery, Design, and Build for an improved TRA Reading office Meeting Room Experience, with the following scope:
- The scope of the project is for 1 large meeting room (11.8m x 5.7m approx.) and 1 medium meeting room (6m x 5.7m) - for the new office on the 1st floor of Premier House, 60 Caversham Road, Reading, RG1 7EB as TRA are moving from their current office (North Gate House, 21-23 Valpy Street, Reading RG1 1AF) in April 2024.
- This must be a Microsoft Teams Meeting Room solution.
- The Supplier will ensure the solution covers screens, speakers, microphones, pc requirements, touch screen panels and any supporting cabling and stands.
- The Supplier shall provide a recommendation for running all-staff hybrid meetings (in person and online) from the large meeting room (best use of screen placement, microphones and speakers) to provide an excellent experience for all attendees (virtual and in-person).
- MTR (Microsoft Teams Room) solution required.
- A BYOD compatible solution is not required for this requirement.
- The Supplier shall provide a Monitor, which can be freestanding, or wall mounted. The Supplier shall indicate their recommended size.
- The Supplier shall ensure they do not provide any ceiling mounted devices as a solution - including mics / speakers / cameras.
- Bluetooth connectivity is not required, as this is not permitted under TRA cyber security protocols. Wifi and wired-ethernet is acceptable.
- The Supplier shall ensure the meeting room camera has the ability to track and zoom in / autoframe on speakers during the meeting.
- The Supplier shall provide Desk mounted microphones in preference to wall mounted - The Supplier shall advise their recommended number.
- The Supplier shall provide a Soundbar in preference to other speaker solutions.
- The Supplier shall include an option for an additional speaker (e.g. at the back of the room / other end of the desk) in their tender response.
- The Supplier shall provide a Main touchscreen / control panel for the meeting rooms.
- Any PC as part of the solution would need to be configured by TRA (the Requirement Owner) to enrol in InTune and security policies applied.
- Installation will be signed off via user acceptance testing which the Requirement Owner will coordinate to coincide with the installation date.
- The Supplier shall provide a Support service, required as per Solution Performance Requirements section above.
More information
Attachments
Award information
Awarded date
7 February 2024
Contract start date
28 February 2024
Contract end date
28 February 2025
Total value of contract
£14,110.11
This contract was awarded to 1 supplier.
Avoira UK Limited
Address
Pennine House, Bury, Lancashire, BL9 6YA
Reference
No reference - other
Supplier is SME?
No
Supplier is VCSE?
No
About the buyer
Contact name
Department for International Trade
Address
Old Admiralty Building, Whitehall
London
SW1A 2DY
England
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Closing: 11 January 2024, 4pm
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