Published date: 28 October 2024

Last edited date: 31 October 2024

This notice was replaced on 3 March 2025

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 3 March 2025)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Programming services of application software - 72212000

  • Software development services - 72262000

  • Software implementation services - 72263000

    • Software supply services - 72268000

Location of contract

England

Value of contract

£2,100,000

Procurement reference

SWINDON001-DN748747-66440471

Published date

28 October 2024

Closing date

26 November 2024

Closing time

12pm

Contract start date

13 February 2025

Contract end date

12 February 2026

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Swindon Borough Council (SBC) wishes to invite expressions of interests from suitably qualified and experienced service providers for the provision of an AI Transcription Tool to support administrative tasks across the council, for an initial contract term of 12 months estimated to start on 13 February 2025. From the end of the initial period, the council has an option to extend the contract for a further 6 periods of 12 months. Total potential term 7 years. We expect to use 31,912 hours per year, however, this volume is not guaranteed. The initial 12 month term of the Contract is an estimated value between £80,000.00 and £300,000.00. The estimated value of the option to extend for a 12 month period is £80,000.00 and £300,000.00. The estimated potential total contract period of 7 years shall be between £560,000.00 and £2,100,000.00.

Please note that the services are subject to demand and the expected volumes quoted of 31,912 hours per annum (and used for the purpose of evaluation) are not guaranteed. In addition, the Council reserves the right to increase the annual contract value up to £300,000 per annum for each 12-month period, subject to use and budget approval.

To participate, Suppliers will need to Register as a Supplier with ProContract www.supplyingthesouthwest.org.uk then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com. Tender clarifications to be submitted via Messaging in ProContract tender portal, by 18th November 2024 1200hrs UK Local time. The Council's responses to these clarification questions will be issued periodically on the ProContract tender portal. Tender Responses are required to be submitted no later than 26th November 2024 1200 hrs UK Local time via ProContract tender portal https://www.supplyingthesouthwest.org.uk/ Please note that this project has been advertised on Find a Tender Service (FTS)/Contracts Finder/ other web portals, However, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN748747. No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.

More information

Previous notice about this procurement

AI Transcription Tool

  • Opportunity
  • Published 28 October 2024, last edited 28 October 2024

Links

About the buyer

Contact name

Charlie Johnson

Address

Swindon Borough Council, Civic Offices
Euclid Street
Swindon
SN1 2JH
England

Email

CJohnson6@swindon.gov.uk

Website

http://www.swindon.gov.uk/