Published date: 14 September 2017

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 13 October 2017

Contract summary

Industry

  • Repair and maintenance services of boilers - 50531100

Location of contract

Yorkshire and the Humber

Value of contract

£25,000

Procurement reference

Boiler 2017

Published date

14 September 2017

Closing date

13 October 2017

Contract start date

23 October 2017

Contract end date

25 October 2019

Contract type

Service contract

Procedure type

Single tender action (below threshold)

A direct contract with a single supplier, without competition.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Introduction

Grimsby Institute Group (The Group) invites all suitably qualified companies to tender for boiler servicing and the issue of an annual safety certificate. This will be for both gas and oil powered appliances. The tender is for approximately 100 commercial appliances of various different makes and power specifications. They are situated across 18 different sites in North East Lincolnshire, Lincolnshire and North Yorkshire.

Each boiler asset listed on every site requires a service to the standards requested by The Group, or better. An annual landlord gas safety certificate or OFTEC CD/11 form (as applicable) is expected to be issued for assets that meet the most recent statutory legislation in addition to a service report.

The successful Tenderer will ensure The Group adheres to its legal responsibilities under the Health and Safety at Work etc Act 1974, the Management of Health and Safety at Work Regulations 1999, the Gas Safety (Installation and Use) Regulations 1998 and Pressure Vessel Regulations 2000.

Requirement

The Group is seeking a contractor to assist with The Group's compliance with the Gas Safety (Installation and Use) Regulations and Pressure Vessel Regulations 2000.



Tenderers will be required to:

On successfully being awarded the Tender, provide a service that covers the following specification criteria or better, in accordance with the most recent regulations associated with boilers, and gas appliances:

• Work closely with the Estates Officer to ensure that heating disruptions do not affect site operations.
• Perform a visual inspection for defects of non compliance
• Dismantle, inspect & clean the burner assembly, main & pilot jets, flame sensor and ignition probes as a minimum.
• Clean/vacuum heat exchanger & combustion chamber to remove debris.
• Ensure flue terminals are unobstructed and internal flue components are sealed
• Ensure burner is combusting at its most efficiently (using a flue gas analyser and adjusting gas/oil valve if required)
• All wiring to be neatly cable tied.
• Boiler casing to be wiped clean
• Perform a gas tightness test
• Boiler casing to be reattached neatly
• Perform a visual inspection of associated pumps, pipe work and expansion vessels
• Identify any remedial work required to comply with the most recent statutory legislation

Publish a service report for each appliance in hard copy and electronic format for The Group's Estates Department.

Publish an annual gas safety certificate or OFTEC CD/11 form for each appliance in hard copy and electronic format for The Group Estates Department.

The Group may not require all assets listed to be serviced and reserves the right to make the final decision on the number of assets (including new addition) it requires servicing or assessed for safety certification.

Any remedial work identified will be subject to separate quotation/tenders, and will be available to other contractors and or organisations to quote for.

More information

Links

Additional text

Please apply for tender through e-procurement link provided.

About the buyer

Contact name

Michelle Baughan

Address

Grimsby Institute
Laceby Road
Grimsby
DN34 5BQ
England

Email

purchasing@grimsby.ac.uk