Published date: 11 August 2022

This notice was replaced on 27 February 2023

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 27 February 2023)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Software package and information systems - 48000000

Location of contract

NN15 7QX

Value of contract

£12,500 to £24,999

Procurement reference

NNC - Tablet Canvassing- 2022

Published date

11 August 2022

Closing date

19 August 2022

Closing time

5pm

Contract start date

16 September 2022

Contract end date

15 September 2024

Contract type

Service contract

Procedure type

Competitive quotation (below threshold)

The buyer selects a group of potential suppliers to invite to tender.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

North Northamptonshire Council is seeking to acquire an electronic electoral registration canvassing solution for approx. 25 canvassers using mobile devices (tablets)

The solution must be capable of seamless, single step, complete and secure real time integration with the Electoral Management Software system being used by the council during the lifetime of the contract. The solution must allow upload, via a sync facility, of elector and property data from the electoral register and import/download of data relating to electors and properties into the electoral register as part of the annual canvass and ongoing registration duties. Council staff to be responsible for creating & managing user permissions.

The solution must meet all General Data Protection Regulations & enable secure storage and transfer of personal data with associated security provisions to prevent unauthorised access.

The supplier must undertake the initial set up and provide ongoing hardware and software support throughout the duration of the contract ensuring the product retains seamless, single step integration with the EMS and meets all current and future legislative requirements.

The solution must:

Work with modern web browsers enabling staff to update elector and property records in accordance with electoral legislation to maintain the electoral register and facilitate the production of monitoring reports.

Provide the necessary functionality (hardware & software) to complete as a minimum (in accordance with legislation) electronic versions of the Canvass Form (CF) and Invitation to Register Form (ITR) in both online and offline modes.

Enable canvassers to add, amend or delete elector and/or property information including identifying categories of unoccupied property eg empty, no access, for sale etc

Enable resolution of query/evidence based applications and have the functionality to record the type of evidence and other associated information.

Display detailed & accurate mapping data showing the location of properties to be visited with the ability to link to the record from the mapping screen for either a CF or ITR.

The solution must also be capable of displaying translations of electoral documents and authority information.

The solution must have functionality to enable canvassers to undertake telephone canvassing with associated ability to import records into the EMS to update property and elector data within the electoral register.

Suppliers interested in this opportunity must submit a quotation. Quotations will be assessed on the basis of 70% quality and 30% price.
The deadline for quotations to be submitted is no later than 5pm on 19th August 2022.
Submissions by email to elections@northnorthants.gov.uk should quote the subject heading NNC - Tablet Canvassing - 2022 [supplier name] quotation. Alternatively by post to Electoral Services, North Northamptonshire Council, Bowling Green Road, Kettering, NN15 7QX.

More information

Attachments

About the buyer

Contact name

Heather Jackson

Address

Municipal Offices
Bowling Green Road
KETTERING
NN15 7QX
England

Telephone

01536 534353

Email

heather.jackson@northnorthants.gov.uk

Website

www.northnorthants.gov.uk