Published date: 4 December 2024

Last edited date: 22 January 2025

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 20 February 2025, 12pm

Contract summary

Industry

  • Security services - 79710000

Location of contract

GU9 7DS

Value of contract

£5,000,000 to £7,000,000

Procurement reference

IT-376-124-UCA-082-EST-2024

Published date

4 December 2024

Closing date

20 February 2025

Closing time

12pm

Contract start date

1 July 2025

Contract end date

30 June 2031

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The University for the Creative Arts (UCA) has been established for over 160 years and is a passionate advocate for creative education and research. UCA offer courses in Architecture, Crafts, Fashion, Graphic Design, Illustration, Fine Art, Photography, Film Media, the Performing Arts and Creative Business. UCA has campuses across Surrey and Kent, specifically in Canterbury, Epsom, and Farnham.

The university is seeking a supplier for the provision of security services across its sites.

The Service Provider shall provide a professional, proactive, high profile and visible security service to deliver services that include, but are not limited to:

o Maintain a secure environment across UCA premises
o Offer protection for its staff, students and visitors
o Provide a first response service to a range of situations and emergency incidents across UCA premises
o Respond to security incidents across UCA premises
o Provide professional integrated security services on a scheduled and reactive basis, which are efficient, effective and timely
o Provide best in class professional security advice to UCA
o Additional specified duties as set out in the Security Specification
o Contribute to creating a pro-security culture within each Campus
o Comply with UCA's Policies and Procedures as appropriate
o Ensure there is a Contract Security Manager available 24/7
o Support the Facilities Management Team
o Support the Accommodation Services Team
o Awareness of safeguarding and the implications that may be associated

In addition, UCA may have, from time to time, variable requirements for additional security which may be requested on an ad-hoc basis as its needs dictate. Requests for these ad-hoc security services shall sit outside of the core contract price but unit rates shall be determined within the tendered Schedule of Rates and shall be subject to the terms of this contract.

The contract will cover the three UCA campuses in Canterbury, Epsom and Farnham including accommodation blocks on and off campus and administrative buildings located near campuses.

Examples of variable services which shall be charged in addition to the core contract price include:
o Additional guards for core contract duties
o Additional guards for events e.g., open days etc.
o Additional guards for events which may include door supervision and licensable activity e.g., events in bar venues (Farnham Campus only)
o Mobile patrols to buildings which are not staffed by security personnel

More information

Links

Additional text

Further details of this opportunity can be found on the Universities e-tendering portal at the below link.

https://in-tendhost.co.uk/universityforthecreativearts/aspx/Home

Is a Recurrent Procurement Type? : Yes

About the buyer

Contact name

Patrick Tuite

Address

Farnham
Surrey
UK
GU9 7DS
UK

Telephone

01252 722441

Email

patrick.tuite@uca.ac.uk