Published date: 14 March 2022

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 18 April 2022, 12pm

Contract summary

Industry

  • Printing and related services - 79800000

Location of contract

London

Value of contract

£75,000,000

Procurement reference

MT225681

Published date

14 March 2022

Closing date

18 April 2022

Closing time

12pm

Contract start date

1 August 2022

Contract end date

31 July 2027

Contract type

Service contract

Procedure type

Negotiated procedure

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

The Harris Federation was established in 1991. The Federation is a family of inclusive and aspirational schools working together. The Federation is led and run by teachers.The Federation currently encompasses 51 schools but in addition to this it is expected to grow in the lifetime of the contract. The current working assumption is 3 schools per year but these could join in one group, individually or in smaller groups.The ICT Support at the Federation is currently all delivered 'in house'. This is mix of technical resource managed by schools themselves and also a central team who support the local technical staff. The implementation of IT is currently subject to a procurement process which will identify a Preferred Bidder by the end of April 2022. The successful partner will then be responsible for the delivery of all IT equipment and solutions, apart from MFD, for 5 years from the 1st June 2022.This procurement encompasses the deliverables noted below, but in essence is all about identifying a single MFD partner. At the sole discretion of the Federation any future schools that the Federation may incorporate will also be added to the MFD Partner contract. Any additional schools will co-terminate to the same end date of the initial contract.This MFD procurement is advertised as a maximum 5 year service with start and end dates as follows:- Service start date - 1st August 2022- Service end date - 31st July 2027In terms of this procurement, the companies identified from these shortlisting questions to receive the ITT will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but not be limited to;- Provision of a range of Multi-functional printing devices to all the schools and offices- An installation and commissioning service for each device- A handover and training service- A uniform maintenance service for any of the schools who have MFD's across the Trust- An automated service that addresses all consumable needs- A service that includes appropriate print management software- A service that ethically disposes of equipment as necessary- A full Service Level Agreement- Relevant monitoring, management and reporting- A single technical interface to the Trust ICT Team- Technical interface into the Trusts Implementation Delivery partner (Note: All MFD delivery will be carried out through this contract and chosen partner).- Value added servicesBidders should note the following;- The Trust will provide a standard contract as part of the ITT Pack. The contract is expected to be with one organisation that will manage all aspects of supply/service as well as the interface, as necessary, into their partner leasing company.- Schools will replace their current provision once the existing lease agreements come to an end- There will be no requirement for TUPEIDEA OF VOLUMES- The Federation has a current estate of 562 devices - the majority of which are under lease agreements.- The current estate generates an indicative annual total of 71,770,433 Mono copies- The current estate generates an indicative annual total of 21,056,544 Colour copies

More information

Links

About the buyer

Contact name

Devyani Patel

Address

4th Floor Norfolk House
Croydon
CR0 1LH
England

Telephone

+44 2082537777

Email

devyani.patel@harrisfederation.org.uk

Website

www.harrisfederation.org.uk