Published date: 3 August 2021

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 4 August 2021, 11:59pm

Contract summary

Industry

  • Software package and information systems - 48000000

Location of contract

United Kingdom

Value of contract

£298,798.56

Procurement reference

K280021411

Published date

3 August 2021

Closing date

4 August 2021

Closing time

11:59pm

Contract start date

12 August 2021

Contract end date

11 August 2024

Contract type

Supply contract

Procedure type

Negotiated procedure without prior publication (above threshold)

The opportunity was not advertised, because for example only one supplier is capable of delivering the requirement, or due to extreme urgency brought about by unforeseen events.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

This contract was awarded to the supplier who will provide the maintenance for the Tachoscan licences.

TachoScan® Control enables fast and accurate analysis of data from the driver card, record sheet and tachograph memory in compliance with the current law.

More information

Attachments

Additional text

Upon procurement of Tachoscan in 2016, DVSA spent £235k to adapt the software to allow an API connection to DVLA for Tachonet. This is where DVSA check the validity of the Driver Card which is a key and legislative part of a Traffic Examiners (TE) role. Below are key items as to why the renewal of the Tachoscan licences would benefit DVSA:

• Tachonet spent £235k on development & implementation. Any new product would require Tachonet but DVSA do not have additional budget to cover this cost.

• Training of new software for TEs - training department have attempted to deliver virtual training for Tachoscan and have ceased due to the complex nature of the work. The training needs to be carried out face-to-face, and the training department have confirmed they do not have capacity this year to undertake this vast task (approximately 350 TEs). The costs for training of any new software would be circa £475k, for which there is no budget to cover this additional cost.

• Trailing of new software and download devices. We would need to ensure functionality and usability were key to any new software and the compatibility for the download devices. This would incur additional time and budget.

• Licence removal - additional costs not budgeted for.

• New software testing & installation - additional costs not budgeted for.

• Inelo have given DVSA a free report within the software. Report is used to evidence most serious offences as agreed by courts and traffic commissioners so would need to be replicated onto any replacement software.

• Reduced productivity of driver's hours checks undertaken by TEs whilst new software embeds in (approx 3 months). This reduction would need to be reported up to DfT who set the targets for driver's hours checks and will impact road safety.

• The Laptop Replacement Project for all TEs is underway and we have asked Inelo to develop software to automatically transfer Tachoscan (including the licence and saved digital data) to the new laptop. Without this an engineer would have to remote onto each of the 300+ laptops. Project must be completed prior to August licence renewal.

• Contact made with the European Tachograph Working Group. All replies have shown that most member states already use Tachoscan and those that do not are in a procurement process to purchase it. This gives a consistent tool across the EU and UK that all drivers hours analysis is being done to the same high standard.

In summary, DVSA have invested heavily in time, resource and cost into a product that is 'fit for purpose'. The move to another product would be detrimental to DVSAs capability to undertake a key enforcement role and incur costs that there is no budget for.

Award information

Awarded date

8 July 2021

Contract start date

12 August 2021

Contract end date

11 August 2024

Total value of contract

£298,798.56

This contract was awarded to 1 supplier.

Inelo Sp. z o.o.

Address

Inelo Sp. z o. o.
Ul. Karpacka 24/U2b
43-300 Bielsko-Biala
Poland

Reference

No reference - other

Value of contract

£298,798.56

Supplier is SME?

Yes

Supplier is VCSE?

No

About the buyer

Contact name

Magda Borkowska

Address

The Axis Building,112 Upper Parliament Street
NOTTINGHAM
NG16LP
England

Telephone

07425612875

Email

magda.borkowska@dvsa.gov.uk