Published date: 9 March 2022
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Document management system - 48311100
Location of contract
B19 3SD
Value of contract
£0 to £30,000
Procurement reference
tender_300240/1050715
Published date
9 March 2022
Closing date
25 March 2022
Closing time
12pm
Contract start date
11 April 2022
Contract end date
10 April 2023
Contract type
Service contract
Procedure type
Open procedure (below threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements below the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
Yes
Description
The West Midlands Combined Authority (WMCA) is looking to appoint a supplier to provide a solution for legally capturing electronic signatures on its contracts, letters and for other requirements.
Bidders are asked to complete a pricing form based on providing costs for 0-10, 11-20, 21-30, 31-40, 41-50 and 50+ licences per annum for completion of different types of documents. It is envisaged that 38 licences will be required initially across the WMCA teams listed below but final numbers will be dependent on costs and availability of budget:
Governance - 1 off
Procurement - 20 off
Legal - 7 off
Finance - 5 off
Digital & Data - 5 off
The WMCA requires an initial contract period of 12 months with an option to extend for an additional 1 + 1 years. Initial User training will be required and a maximum 24hr response time for queries.
The WMCA is a Public Authority so any bidder will have to be able to demonstrate significant relevant data protection / cyber-security credentials such as ISO/IEC 27701:2013 accreditation. Bidders will need to hold appropriate levels of cyber security insurance cover to indemnify the WMCA should we be subjected to proceedings from the Information Commissioner's Office or a claim for damages resulting from a supplier breach. The internal governance is in place to sign electronically and contracts can be signed by one authorised signatory by manuscript or electronic methods. For documents that are required to be executed as a Deed, there is a requirement for either a manuscript seal and an authorised signatory or for two authorised signatories by electronic means.
This Request for Quotation is being evaluated on the basis of 60/40 price/quality and the closing date for submissions is 1200 on Friday 25th March 2022. If you have any clarification questions the deadline for submitting them is 1200 on Monday 21st March 2022.
In order to access the documents and submit a bid please do so through BravoSolution, the WMCA's e-tendering portal (https://wmca.bravosolution.co.uk). The tender reference is itt_1054 and if you are not already registered on BravoSolution it is free and usually only takes a few minutes to do so.
About the buyer
Contact name
West Midlands Combined Authority
Address
16 Summer Lane
Birmingham
B19 3SD
England
Website
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Closing: 25 March 2022, 12pm
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