Published date: 18 August 2023

Withdrawn future opportunity


Approach to market date: 18 September 2023

Contract summary

Industry

  • Domestic lights - 31527300

  • Extraction ventilators - 39714110

  • Boiler installations - 42160000

    • Hot-water boilers - 42161000

    • Steam-generating boilers - 42162000

    • Steam generators - 42163000

    • Auxiliary plant for use with boilers - 42164000

    • Steam condensers - 42165000

    • Thermal insulation work - 45321000

Location of contract

SR33XR

Value of contract

£12,000,000

Procurement reference

PRCM112-74

Published date

18 August 2023

Approach to market date

18 September 2023

Contract start date

26 February 2024

Contract end date

25 February 2028

Contract type

Works

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Gentoo Group is a Registered Social Landlord that owns and manages approximately 28,000 properties across the boundaries of Sunderland, Houghton, Hetton and Washington - Tyne and Wear.
The Group is currently working to ensure that all of its properties meet an EPC standard of "C" or higher by the year 2030.
The purpose of this Framework is to procure a number of Contractors to ensure that this target is met.

Gentoo are seeking to procure multi-disciplinary Contractors to carry out the following combinations of works:
- Loft Insulation;
- Cavity Wall Insulation;
- Removal of secondary heating systems (Electric/Gas fires);
- Installation of low-energy lighting;
- Installation of insulation to water cylinders;
- Upgrading existing heating controls to wet systems;
- Mechanical extraction (Installation/replacement of extractor fans);
- Retrofit of trickle vents to windows; and
- Installation of new heating systems.

The works are to be broken into 3 Lots, Lots 1 and 2 will provide an equal split of works listed above, excluding the installation of heating systems - which will form the basis of works for Lot 3.

It is still to be confirmed, but at the time of writing Gentoo intend to appoint a maximum of 4 Contractors to each of the 3 Lots.

Tenderers will be able to bid for all 3 Lots, and may attain a place on each Framework Lot - but will only be able to deliver a maximum of 2 Lots at any one time - Lots 1 and 3 or Lots 2 and 3 together. Alternatively, Gentoo may award all 3 Lots to separate Providers dependent upon the number and quality of bids received.

Gentoo are currently working on retrieving the data and firming up the scope of works to each property, however Lots 1 and 2 will also require the Contractor to carry out any necessary pre-survey works and to hand over any necessary evidential certification on completion of each property to confirm it meets a minimum of EPC band "C".

The Tender is expected to be published in mid-September 2023 with returns expected by mid-late October 2023. Award of the Framework will be made in February 2024, subject to Gentoo Group Board approval and commencement is to be agreed shortly thereafter with the successful Contractors. The Framework will run for a duration of 4 years until February 2028.

The overall budget, split across the 3 Lots is approximately £12million over the 4 years. It has not yet been determined how this budget will be split year-on-year but efforts will be made to ensure an equal budget for each year of the Framework.

To allow Bidders the opportunity to discover more details regarding this Framework, a pre-market engagement session is to be held on Monday 4 September 2023 at 2pm. To register your interest in this session, please register here: https://events.teams.microsoft.com/event/7158b85d-01d6-463c-a477-42858cb75535@40d8f26a-4584-466e-9fee-b7a28c4c7cbc this event will be held via Microsoft Teams.

More information

Previous notice about this procurement

Energy Efficiency Framework

  • Future opportunity
  • Published 13 July 2023

Spend profile

This table displays the spend profile of the notice
Financial year Budget
2024/2025 £3,000,000
2025/2026 £3,000,000
2026/2027 £3,000,000

Links

Additional text

To allow Bidders the opportunity to discover more details regarding this Framework, a pre-market engagement session is to be held on Monday 4 September 2023 at 2pm. To register your interest in this session, please register here: https://events.teams.microsoft.com/event/7158b85d-01d6-463c-a477-42858cb75535@40d8f26a-4584-466e-9fee-b7a28c4c7cbc this event will be held via Microsoft Teams.

About the buyer

Contact name

David Major

Address

Emperor House
Head Office
Sunderland
SR3 3XR
England

Email

065004@logon.tothedomain.com